Hancock Recreation Committee Minutes

WARNING
Hancock Recreation Committee Meeting
Sunday December 2, 2018
6:00 pm – 7:30 pm
Hancock Fire Station Meeting Room
Please park behind the building in case the firefighters have to go out on a call.
Meetings of the Hancock Recreation Committee are open to the public. All
community members are invited to attend.
AGENDA:
 Introductions
 Opportunity for Public Comment
 Approval of Minutes from November 4 th Meeting
 Debrief event:
o STEM Day
o Caroling Party
 Review Budget Request for 2019
 Events:
o Finalize plans for Game Night
 Discuss Meeting Schedule for January
Any community members interested in volunteering to participate in special work
groups to assist in organizing projects / events / fundraisers are encouraged to
attend.

++++++++++++++++++++++++++++

Hancock Recreating Committee
Meeting Minutes
Sunday November 4, 2018
Meeting called to Order at 6:00 pm.
Present:
Linda Anderson (Chair), Jamie Stone (Treasurer), Jack Ross (Secretary), Mary Landwehr
(Youth Representative), Katy Landwehr,
Approval of Meeting Minutes:
Meeting Minutes from 10/07/18 were reviewed. Minutes were approved as submitted by
unanimous vote.
Public Comment:
None at this time
Events Debriefing:
 00
o Well attended. Explore working with the Fire Department next year to
combine event with their bi-annual auction
 Ham Dinner:
o Not well attended. If we do this again, we should look at moving it to 5:00
– 7:00.
 Valley Story Hour:
o Schedule the event for early September, soon after the school year starts.
 Trunk or Treat:
o Documented 40 votes – there were a lot of people who didn’t vote.
Estimate 60-80 people participated in the event.
o There was some talk about moving the date to the Sunday afternoon
before Halloween so more people can be involved. Some participants in
the Trunk or Treat Lot indicated that if it was moved, they might not
participate since they felt they’d need to choose between Trunk or Treat or
Halloween.
o The committee saw pros and cons with both options. If the date chosen is
the Sunday afternoon before Halloween this may conflict with a WRVP
Matinee.
o Katy is willing to plant extra pumpkins this year in anticipation of the event.
Budget Proposal:
Our budget proposal is due to the Budget Committee December 3 rd . We propose the
following:
 $300 for End of Summer Bash – bounce house rental & supplies
 $50 for Ham Dinner – food & supplies
 $20 for Trunk or Treat – candy & supplies
 $50 for Spaghetti Dinner – food & supplies
 $100 for Caroling Party – refreshments & supplies

 $50 for Pancake Breakfast – food & supplies
 $25 for Pot Luck Game Night – food & supplies
 $25 for Back to Roots Pot Luck – food & supplies
 $100 for Chicken Pie Murder Mystery supper – food & supplies
 $100 for STEM Activity materials
 $100 for brochures
 $100 for web support
 $100 for postage
 $300 for basketball hoops & backboards
Total Budget request – $1,450. Based on fundraising in 2018, the committee hopes to
raise $950 through fundraising efforts and would like to request support from the town of
$500 to help support committee infrastructure and purchase recreation equipment.
On a related note – the committee is interested in exploring with the Select Board ways
to improve the playground. Dakota will talk to Laura Webber re: where she obtained
chips for her playground for ideas on cost. The committee would like to invest in an
infant / toddler bucket swing seat if approved by the Select Board. We anticipate
approximately $100 that would be taken from funds raised to date. The committee
would like to work with the Select Board to fix up the basketball courts. We’d like to get
new backboards / hoops installed this summer and host pick up basketball games.
Updates:
 November 10, 2018 – Trivia Spaghetti Dinner Night: Linda has the materials
for the team trivia game which will include some kid friendly questions.
Discussed possible prizes for winning team. Settled on requesting gift
certificates for coffee / ice cream cones from Skip Mart. Jamie will look into this.
Upcoming Events:
 STEM Days at the Library:
o STEM Days will begin Saturday December 1 st .
 Caroling Party:
o We will get graham crackers for the gingerbread houses. Katy mentioned that
Mac’s has icing kits that could speed things up.
 Chicken Pot Pie:
o Jack volunteered to make chicken & biscuits.
Next Meeting: The next meeting will be Sunday December 4 th at 6:00pm.
Meeting adjourned 7:30 pm
Respectfully Submitted,
Dakota Stender & Linda Anderson ​
Calendar of Events:
 Saturday November 10, 2018 5:00 – 7:00 Trivia Night Spaghetti Dinner
Fundraiser
 Saturday December 1, 2018 9:30 – 10:30 STEM Day at the Library
 Saturday December 1, 2018 5:00 – 7:00 Christmas Caroling Party
 Saturday January 4, 2019 9:30 – 10:30 STEM Day at the Library
 Saturday February 2, 2018 9:30 – 10:30 STEM Day at the Library
 Saturday February 2, 2019 5:00 – 7:00 Community Game Night
 Saturday March 2, 2019 9:30 – 10:30 STEM Day at the Library
 Saturday April 6, 2019 9:30 – 10:30 STEM Day at the Library
 Sunday April 7, 20199 8:00 – 10:00 Pancake Breakfast Fundraiser
 Saturday May 4, 2019 9:30 – 10:30 STEM Day at the Library
 Saturday May 4, 2019 5:00 – 7:00 Celebrate our Cultural Diversity
Potluck Dinner
 Saturday June 1, 2019 9:30 – 10:30 STEM Day at the Library
 Saturday June 1, 2019 5:00 – 7:00 Murder Mystery Chicken & Biscuit
Dinner Fundraiser

+++++++++++++++++++++++++++++++++

Hancock Recreating Committee
Meeting Minutes
Sunday October 7, 2018

Meeting called to Order at 6:24 pm.

Present:
Linda Anderson (Chair), Jamie Stone (Treasurer), Jack Ross (Secretary), Mary Landwehr (Youth Representative), Katy Landwehr,

Approval of Meeting Minutes:
Meeting Minutes from 09/19/18 were reviewed. Minutes were approved as submitted by unanimous vote.

Public Comment:
None at this time

Events Updates:
• October 21, 2018 – Valley Story Hour: Linda is organizing this event. The event will begin at 2:45 at the Gazebo. Participants will choose the 3 stories they want to hear. Readers will read each story 3 times. We have the following story sites:
o Hubbard’s – Sara Deering
o Library – Margi Rogal
o Town Office – Monica Collins
o Gazebo – Linda Anderson
We’ll serve snacks at the Gazebo following the last story. We have the following donations for snacks:
o Apples – Jamie will get a donation from VTC
o Donuts – Hubbard’s and Marge Ross will each donate a couple dozen donuts
o Cider – Hubbard’s will donate some cider
o Camp Killooleet donated 2 large boxes of granola bars

• October 28, 2018 – Fundraising Opportunity: We have the opportunity to sell refreshments at the October 27th performance of The Singing Master. Committee voted unanimously to sell refreshments.
o Linda will organize donations. Suggestions:
 Brownies
 Chocolate chip cookies
 Rice Crispy Squares
 Cupcakes
 Lemon muffins w/ lemon glaze
 Fruit skewers
o Linda, Carmen & Jack will work at the refreshment table.
o Jack will ask Marge if she is willing to help.

• October 31, 2018 – Trunk or Treat: We have asked Renee for an update. The Rec Committee will have a tent either at the beginning or end of the Spooky Path. We’ll have a table for the Rec Committee and a table for the Library.
o Jack has a tent and 2 tables we can use.
o Linda and Jamie will donate candy for the HRC table.
o Linda will find some decorations for the tent and table.
o Linda and Jamie will work at the HRC table. HRC members are encouraged to dress up.
o Other committee members are encouraged to participate and are encouraged to contact Renee so she has a headcount.

• November 10, 2018 – Trivia Spaghetti Dinner Night: Linda will organize the team trivia game. Volunteers will meet at the Town Hall at 3:00 to set up and begin cooking. Dinner will be served from 5:00 – 6:00 with Trivia to follow from 6:00 – 7:00. Menu:
o Marinara Suace – Jack will bring ingredients & make the sauce
o Alfredo Sauce – Katy will buy a couple jars
o Meatballs – Linda will bring ingredients and make the meatballs
o Spaghetti – Jamie will pick up spaghetti as well as a gluten free option
o Garlic Bread – Katy will request donation from Picarellos
o Green Salad – we will ask for a volunteer
o Dirt Cups for dessert – Jamie will bring ingredients and make them

Next Meeting: The next meeting will be Sunday November 4th at 6:00pm.

Meeting adjourned 7:00 pm

Respectfully Submitted,

Katy Landwehr & Linda Anderson

Calendar of Events:

• Sunday October 21, 2018 3:00 – 4:30 Community Story Hour
• Wednesday October 31, 2018 5:00 – 7:00 Trunk or Treat
• Saturday November 10, 2018 5:00 – 7:00 Trivia Night Spaghetti Dinner
Fundraiser
• Saturday December 1, 2018 9:30 – 10:30 STEM Day at the Library
• Saturday December 1, 2018 5:00 – 7:00 Christmas Caroling Party
• Saturday January 4, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday February 2, 2018 9:30 – 10:30 STEM Day at the Library
• Saturday February 2, 2019 5:00 – 7:00 Community Game Night
• Saturday March 2, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday April 6, 2019 9:30 – 10:30 STEM Day at the Library
• Sunday April 7, 20199 8:00 – 10:00 Pancake Breakfast Fundraiser
• Saturday May 4, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday May 4, 2019 5:00 – 7:00 Celebrate our Cultural Diversity
Potluck Dinner
• Saturday June 1, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday June 1, 2019 5:00 – 7:00 Murder Mystery Chicken & Biscuit
Dinner Fundraiser

+++++++++++++++++++++++++++++

WARNING

Hancock Recreation Committee Meeting
Sunday October 7, 2018
6:00 pm – 7:30 pm
Hancock Fire Station Meeting Room
Please park behind the building in case the firefighters have to go out on a call.

Meetings of the Hancock Recreation Committee are open to the public. All community members are invited to attend.

AGENDA:
• Introductions
• Opportunity for Public Comment
• Approval of Minutes from September 19th Meeting
• Events:
o Finalize Plans for Valley Story Hour – October 21st
o Discuss Fundraiser Opportunity – refreshment sales at the WRVP Production 10/27
o Updates on Trunk or Treat
o Trivia Dinner

Any community members interested in volunteering to participate in special work groups to assist in organizing projects / events / fundraisers are encouraged to attend.

+++++++++++++++++++++++++++++++++++++++++++++

Hancock Recreating Committee
Meeting Minutes
Wednesday September 19, 2018

Meeting called to Order at 6:30 pm.

Present:
Linda Anderson (Chair), Jamie Stone (Treasurer), Dakota Stender (Committee Member), Jack Ross (Secretary), Marge Ross, Carmen Angulo

Approval of Meeting Minutes:
Meeting Minutes from 09/05/18 were reviewed. Minutes were approved with the following edit – we neglected to reflect a vote taken at the 9/5/18 meeting to approve reimbursement to Katy Landwehr for ½ the cost of the ice cream for the End of Summer Bash.

Public Comment:
None at this time

Adjustment to Regular Meeting Schedule:
The Wednesday meetings are proving difficult for most committee members. We discussed several options and determined that Sunday Evenings from 6:00 – 7:30 may work better. Committee voted to move the regular monthly meetings to the first Sunday of the month from 6:00 – 7:30 at the Fire Station. Approved by unanimous vote.

Event Brochure:
The committee reviewed the draft event brochure and agreed to get 300 printed through Spaulding Press – black & white on yellow paper. Brochures will be distributed to local businesses, at events, and committee members will work on disseminating brochures to community members.

Event Follow Up
The Committee met to finalize plans for the Ham Dinner. Volunteers will meet at 1:00 to set up. Any committee members w/ fall decorations are encouraged to bring them. Linda will pick up table covers. The event was advertised in the Herald, Front Porch Forum & Facebook.
The following menu items / supplies are being provided by:
• Ham – donated by Marge & Jack. Denise will donate a 2nd ham.
• Mac & Cheese – Tracy will make a crockpot of mac & cheese. Linda will make a pan of gluten free mac & cheese.
• Baked Beans – Marge will make a crockpot of baked beans, Linda will make a crockpot of vegetarian baked beans
• Coleslaw – Wendy will donate 2 bowls of coleslaw
• Apple Crisp – Jamie will donate 4 pans of apple crisp
• Rolls & Butter – Denise will bring rolls and butter
• Mustard, salt & pepper – Linda will bring
• Coffee & filters – available at the Town Hall (leftover from the church)
• Sugar for coffee, lemonade and bottled water – Jamie
• Cream, tea & ice water, garbage bags, recycling bin, & dish soap – Linda

7:05 pm

Respectfully Submitted,

Jamie Stone & Linda Anderson

Calendar of Events:

• Sunday September 30, 2018 2:00 – 4:00 Harvest Dinner Fundraiser
• Sunday October 21, 2018 3:00 – 4:30 Community Story Hour
• Wednesday October 31, 2018 5:00 – 7:00 Trunk or Treat
• Saturday November 10, 2018 5:00 – 7:00 Trivia Night Spaghetti Dinner
Fundraiser
• Saturday December 1, 2018 9:30 – 10:30 STEM Day at the Library
• Saturday December 1, 2018 5:00 – 7:00 Christmas Caroling Party
• Saturday January 4, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday February 2, 2018 9:30 – 10:30 STEM Day at the Library
• Saturday February 2, 2019 5:00 – 7:00 Community Game Night
• Saturday March 2, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday April 6, 2019 9:30 – 10:30 STEM Day at the Library
• Sunday April 7, 20199 8:00 – 10:00 Pancake Breakfast Fundraiser
• Saturday May 4, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday May 4, 2019 5:00 – 7:00 Celebrate our Cultural Diversity
Potluck Dinner
• Saturday June 1, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday June 1, 2019 5:00 – 7:00 Murder Mystery Chicken & Biscuit
Dinner Fundraiser

+++++++++++++++++++++++++++++++++++

 

Hancock Recreating Committee
Meeting Minutes
Wednesday September 5, 2018

Present:
Linda Anderson, Jamie Stone, Dakota Stender, Mary Landwher, Katy Landwher, Jack Ross, Renee Veilleux,

Approval Of Meeting Minutes:
Meeting Minutes from 07/18/18, 08/01/08, 08/08/18 were approved as submitted.

Public Comment:
Jack Ross commented that the End of Summer Bash had a great turnout and was well organized. Hopefully this will become an annual event.

Katy Landwehr requested that the committee approve reimbursement for ½ the cost of the ice cream from the End of Summer Bash. The committee approved by unanimous vote.

Appointment of New Committee Member to fill Vacancy:
Vacancy for two-year seat – Jack Ross expressed interest in serving. He was voted in as the new Hancock Recreation Committee member to fill out the open two-year term.
Appointment of Secretary to fill Vacancy:
Jack Ross will serve as Secretary.
Update on Financial Structure:
The Rec Committee does not have authority to spend money. All expenditures must be approved by the Select Board. We submit the invoices, w-9s and a check request to them. Once they approve the expenses the Town Treasurer pays the bills. Deposits go to the Town Treasurer to be deposited into the General Fund in a sub-account restricted for the Rec Committee expenses. In December we will submit a budget for the town report to be voted on at Town Meeting. The Town Fiscal Year is July 1 – June 30.

Events / Projects – Budgets / Action Plans / Task Assignment
The Committee agreed to hold the following events (exploring partnerships with other groups like the Library Trustees or Friends of the Library, Hancock Town Pride, other local Rec Committees whenever possible).
• STEM Days at the Library: Librarian is doing some research and Jamie will look into VTC’s program to see if there are any leftover supplies or perhaps volunteers who would like to run an event – Linda will coordinate with the Library groups on these monthly events. (one Saturday morning a month)
• Community Story Hour: Work with volunteers from local businesses, participants choose the 3 stories they want to hear. Gather for snacks at the Gazebo after the event. (Sunday October 21, 2018 from 3:00 – 4:30) Linda will coordinate this event.
• Trunk or Treat: participants decorate the trunks of their cars and park in a central area, kids trick or treat around the circle. Vote on best trunks. Have people park at the green, decorate the path over to the parking lot behind the town hall for trick or treating. Work with library re: their desire to give out books – at the library or a table at the event? (Wednesday October 31, 2018 from 5:00 – 7:00) Renee will coordinate this event.
• Christmas Caroling Party: Start with tree lighting, carol up and down 100, meet back at the town hall for ornaments, gingerbread house building, cookie decorating, cocoa bar, visit from Santa, mitten tree. (Saturday December 1, 2018 tentative from 5:00 – 7:00) Need volunteer to coordinate this event.
• Community Game Night: Bring Your Own Board Game. (Saturday February 2, 2019 from 5:00 – 7:00) need a volunteer to coordinate this event.
• Celebrate our Cultural Diversity Potluck Dinner: Invite community members to bring a dish that represents their cultural heritage. (Saturday May 4, 2019 from 5:00 – 7:00). Linda will coordinate this event.
• Community Garden and Playground projects – we need volunteers to coordinate further exploration into these projects.
Fundraising – Budgets / Action Plans / Task Assignment
The community tabled the ideas for Community Valentine Dance, Community Talent Show and Town Wide Yard Sale and decided to focus on the following fundraiser ideas:

• Harvest Dinner: Ham, baked beans, mac & cheese, coleslaw, rolls & apple crisp (Sunday September 30, 2018 from 2:00 – 4:00) – Linda will coordinate this fundraiser
• Trivia Night Spaghetti Dinner: Spaghetti, alfredo and tomato sauce, meatballs, green salad and garlic bread – following dinner tables form teams and play trivia game. (Saturday November 10, 2018 from 5:00 – 7:00) – Need volunteer to coordinate this fundraiser.
• Pancake Breakfast: (Tentatively held Sunday April 7, 2019 from 8:00 – 10:00) Jack will coordinate this event.
• Murder Mystery Chicken & Biscuit Dinner: Chicken & Biscuits, mashed potatoes, carrots and dessert. Following dinner tables form teams to play Clue or something similar. (Saturday June 1, 2019 from 5:00 – 7:00). Linda will coordinate this event.

Next meeting
Special meeting – Need to schedule short follow up meeting to finalize plans for Harvest dinner. Suggest Wednesday September 19th 6:30 – 7:00. Will confirm.

Regular meeting – October 3, 2018 from 6-7:30pm

Meeting adjourned
7:45 pm

Respectfully Submitted,

Katy Landwher & Linda Anderson

Calendar of Events:

• Saturday September 20, 2018 2:00 – 4:00 Harvest Dinner Fundraiser
• Saturday October 2018 STEM Day at the Library
• Sunday October 21, 2018 3:00 – 4:30 Community Story Hour
• Wednesday October 31, 2018 5:00 – 7:00 Trunk or Treat
• Saturday November 2018 STEM Day at the Library
• Saturday November 10, 2018 5:00 – 7:00 Trivia Night Spaghetti Dinner
Fundraiser
• Saturday December 2018 STEM Day at the Library
• Saturday December 1, 2018 (TBD)5:00 – 7:00 Christmas Caroling Party
• Saturday January 2019 STEM Day at the Library
• Saturday February 2018 STEM Day at the Library
• Saturday February 2, 2019 5:00 – 7:00 Community Game Night
• Saturday March 2019 STEM Day at the Library
• Saturday April 2019 STEM Day at the Library
• Sunday April 7, 20199 8:00 – 10:00 Pancake Breakfast Fundraiser
• Saturday May 2019 STEM Day at the Library
• Saturday May 4, 2019 5:00 – 7:00 Celebrate our Cultural Diversity
Potluck Dinner
• Saturday June 2019 STEM Day at the Library
• Saturday June 1, 2019 5:00 – 7:00 Murder Mystery Chicken & Biscuit
Dinner Fundraiser

Leave a Reply

Your email address will not be published. Required fields are marked *