Hancock Select Board Minutes and Warnings

Warning
Special Select Board Meeting
Thursday, October 10, 2019, 6:00 pm
Hancock Town Clerk’s Office
Agenda:
1. Introductions
2. Public Comment
3. To finalize plans for Fall road grading
4. Adjourn

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Hancock Select Board Meeting
Draft Minutes
Tuesday October 1, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Jim Leno, Ken Troumbley, Jake Twitchell, Jack Ross, Monica Collins, Dan Perera, Roger Comes, Rose Juliano, Elsie Carden, Steve Kopyscinski

3. Minutes of the last meeting: Minutes from 9-17-19 Approved
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4. Public Comment:
Richard Andrews stated that Town mowing will be done once more in October which is being done for no charge beyond the scope of the mowing contract. The Board thanked Mr. Andrews for this work.

Mr. Kopyscinski inquired about work at bottom of Blair Hill Rd. Jim Leno responded that contractor should be concluding work this Saturday.

Else Carden submitted letter of resignation from her Town Auditor position.

5. New Business
Class action suit against opioid manufacturers by states reviewed. Board not going to opt out of inclusion in this law suit.

6. Old Business
Survey of Town Office septic system complete. Septic tank pumped. Report to Town due shortly and will allow for ADA access grant work to proceed.

Discussion with Auditors regarding outside review of Town financial processes.

Survey of Town properties – no report yet.

Sand delivery – Jim Leno says contractor claims he will be finished on Saturday.

Road Grading:
Review of Procurement Policy and discussion of how it applies to all Town employees and elected officials and includes all purchases of any kind.
Board reaffirmed that all purchases and contracts with outside contractors have to come before the Select Board per Town Policies.
Discussion regarding the dollar amounts in the Procurement Policy. Board asked for input regarding dollar amounts in the Procurement Policy to verify if they are still appropriate given inflation and other variables.
Discussion of previous work done by outside contractors.
Discussion regarding the process of hiring of a grading contractor for Fall grading.

Previous request by Road Commissioner to purchase chloride – Approved.

Motion to sign orders. Approved.

7. Executive Session:
Entered Executive Session at 6:53 to discuss an employee issue.
Exited Executive Session at 7:20. No action taken.

8. Adjournment: 7:26

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AGENDA
Hancock Select Board Meeting
Tuesday October 1, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Town Office ADA access grant– septic survey

Survey of Town property boundaries

Sand delivery

Road Grading

Road Projects – grants

Procurement Policy

7. Executive Session

8. Adjournment

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Hancock Select Board Special Meeting
Draft Minutes
Thursday September 19, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Dan Perera, Monica Collins

3. Minutes of the last meeting: N/A

4. Public Comment: None

5. New Business
Town Road and Bridge Standards – Signed and Approved.
6. Old Business
Motion to sign Orders – Approved

7. Executive Session: N/A

8. Adjournment: 6:06pm

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AGENDA
Hancock Select Board Special Meeting
Thursday September 19, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
State of Vermont Roads and Bridges Standards – vote to approve

6. Old Business

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday September 17, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jake Twitchell, Richard Andrews, Jim Leno, Monica Collins, Jack Ross, Dan Perera

3. Minutes of the last meeting: Minutes from 9-3-19 Approved
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4. Public Comment: Review of letter regarding posting of meeting agendas.

5. New Business
Board to see if website can be updated to be accessed by various Town Board and the Town Clerk.

Marge Ross submitted letter of resignation from her Lister position. Letter dated 9-16-19.

The Stagecoach submitted a request to put a bus stop sign at the Town Hall. Monica Collins to discuss details with them.

6. Old Business
Monica Collins met with a surveyor to discuss Town property boundaries at the cemetery, Taylor Meadows, and the Town Hall. Surveyor to review deeds and previously completed surveys so as to generate a summary report for the Board.

ADA access improvements to the Town Offices/Library – Monica to contact a septic pumping company so as to determine the location of the sewer lines so that engineering can proceed.

Board reviewed proposal and estimate from professional auditor, Pace and Hawley. Estimate is for a review of procedures and the corresponding use of Town accounting software. Review to ensure new software and related procedures meet best practices. Final report will include procedures for going forward as well as a set of procedures for the Town auditors. The purpose of this review and any future services form Pace and Hawley is to significantly reduce the time, cost, and complexity of internal auditing and year-end financial reporting. This work is not a formal audit or a formal review, it is rather a customized review specific to Hancock Town procedures. Estimate for between $900 and $1500 – Approved.

Discussion of delinquent tax situation.

Roads:
Grant for Shampeny Hill Rd – scope of project being altered before progressing.

Dead End sign for Silver St being procured.

Culvert work on Shampeny Hill Rd nearly complete.

Asphalt patch work nearly complete.

Roadside mowing starting soon.

Delivery of purchased sand is past due. Not all sand has been delivered by contracted time. Board asked Road Commissioner to advise contractor to finish up contract immediately.

Silver St grading – Jim Leno to call resident on that road to discuss need for grading.

Motion to sign Orders – Approved

7. Executive Session:

8. Adjournment: 7:09pm

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AGENDA
Hancock Select Board Meeting
Tuesday September 17, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Update – Road project grand deadlines

Update – Dead End sign on Silver Street.
Update – Meeting with surveyor to discuss Town property boundary issues at cemetery, Taylor Meadow, and Town Hall.

Update – Meeting with engineer to discuss Town Hall ADA access improvements.

Update – grading services for Silver Street.

Update – Board to contact Delinquent Tax Collector to discuss back taxes.

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday September 3, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:03pm

2. Introductions: Jim Leno, Dan Perera, Monica Collins

3. Minutes of the last meeting: Minutes from 8-20-19 Approved as amended.

4. Public Comment: None

5. New Business
Road project grand deadlines – Jim Leno to contact Jessica Richter at Two Rivers

Resident requesting “Dead End” sign on Silver Street. Board Approved and advised Jim Leno to install sign.
6. Old Business
Monica Collins to meet with surveyor to discuss Town property boundary issues at cemetery, Taylor Meadow, and Town Hall.

Monica Collins to meet with engineer to discuss Town Hall ADA access improvements.

Road Commissioner advised:
Road work on Shampeny Hill progressing.
Weight limit signs for Texas Falls bridge completed – to be mounted soon.

Road Commissioner seeking grading services for Silver Street.

Board to contact Delinquent Tax Collector to discuss back taxes.

Motion to sign orders – Approved

7. Executive Session: None

8. Adjournment: 7:04pm

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AGENDA
Hancock Select Board Meeting
Tuesday September 3, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Grant deadlines for road projects

Hiring outside auditor

6. Old Business

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday July 16, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Chris Mattrick, Jake Twitchell, Jack Ross, Richard Andrews, Jim Leno, Monica Collins, Janet Jesso, Dan Perera

3. Minutes of the last meeting: Minutes from July 2, 2019 approved.
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4. Public Comment:
Discussion regarding landscaping / trimming maintenance for Town Green. Board to contact Hancock Town Pride regarding tree trimming and the group managing the memorial regarding maintenance needed for the benches by the memorial.

Discussion regarding trimming of bushes to allow for painting of wooden fence at the cemetery. Board to contact land owner and review Town land boundaries in that area.

5. New Business
Chris Mattrick from the US Forest Service addressed the Board regarding the soon to be completed logging operations above Texas Falls and upcoming repairs to FR100 off of Fassett Hill Rd.
Further discussion regarding the possibility of transferring ownership of the Texas Falls Road, above the last private property, to the Forest Service. Both the Board and the Forest service are open to further discussion of this matter. Board to inform the Town voters at the Special Meeting on July 17 and begin research into the process of transfer of the upper part of the Texas Falls Rd to the Forest Service.

Board passed a motion requiring all Town Officials (be they elected, appointed, or volunteers) to acknowledge and sign the Hancock Conflict of Interest Policy. This action was specifically taken to guarantee transparency and openness by ensuring that all town or village business “will be conducted in such a way that no public officer of the municipality will gain a personal or financial advantage from his or her work for the municipality,” thereby helping to preserve people’s trust in their government. Finder’s Fees, and payments of any kind to Town officials for any Town related business or contracts are not allowed per the Conflict of Interest Policy.

Motion to set the tax rates. Approved.
Tax rates:
Education Non-homestead 1.5756
Education Homestead 1.6123
Municipal Rate .6273

Special Weight Permit Holders sign language approved. Signs to be placed at each of the two bridges on the Texas Falls Rd.
Further discussion regarding bridges.

6. Old Business
Discussion regarding property boundaries in Taylor Meadow. Board to consult with Town attorney and send letter to landowner thought to be blocking right of way.

Motion to adopt the 2019 Town Road and Bridge Standards. Approved.

Discussion regarding upcoming road maintenance.

Motion to sign orders. Approved.

7. Executive Session: N/A

8. Adjournment: 8:07pm

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AGENDA
Hancock Select Board Meeting
Tuesday July 16, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Tax rate

Conflict of Interest Policy review

Chris Mattrick from the USFS – Texas Falls Rd

Warning for permit holders

6. Old Business

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday June 4, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Ken Troumbley, Jim Leno, Monica Collins, Jack Ross, Dan Perera, Ken Beattie, Mike Delorme

3. Minutes of the last meeting: Minutes from 5-21-19 Approved
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4. Public Comment:
Discussion about sand purchasing. Board to solicit bids

Discussion about Taylor Meadow property boundaries

Discussion about bottom of Blair Hill Rd and other paving needs

Bettis Rd to be graded and new gravel added when contractor is available

Discussion about speeding vehicles on Churchville Rd. Board to contact Sheriff’s Dept. Board to look into changing speed limit.

Discussion about full documentation of road work to include pictures before and after

5. New Business
100 on 100 Race on Saturday, August 17, 2019. Approved

Ash tree inventory – Garrett Troumbley to gather information for Board

Board to contact CVOil regarding hot water and furnace issues at Town Hall

6. Old Business
ADA Grant for $31,400 approved for improvements to the access ramps and stairs for the Town Offices. Board to meet with USDA and an architect to proceed.

Warning for Special Town Meeting on Wednesday July 17 at 6pm at Town Hall approved and signed. Meeting to determine what the voters will do with the proceeds from the sale of the Old Town Clerk’s office.

Property boundaries / Gravel Pile – tabled

Repairs to Blair Hill Rd – discussed above

Jim Leno appointed Road Commissioner

Motion to sign orders. Approved

7. Executive Session: None

8. Adjournment: 7:34pm

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AGENDA
Hancock Select Board Meeting
Tuesday June 4, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
100 on 100 Relay race on Saturday, August 17th

Inventory of Ash trees
Hot water and furnace service at Town Hall

6. Old Business
ADA Access Grant

Property boundaries / Gravel pile

Warning for Special Town Meeting on July 17, 2019

Repairs to bottom of Blair Hill Rd.

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday May 21, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Dick Robson, Linda Anderson, Ken Troumbley, Meg Brown, Jack Ross, Moncia Collins, Steve Smyrychynski, Dan Perera

3. Minutes of the last meeting: Minutes from 5-7-19 Approved
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4. Public Comment:
Liquor license for Heart of Hancock approved.

Motion to allow Hancock Town Pride to install a sign on the Town Green. Approved.

Discussion regarding improvements to the recreation facilities on Town property.

Resident requesting repairs to the bottom of Blair Hill Rd. where it meets Route 100. This will require a paving company.

Ken Troumbley resigns as Road Commissioner

Discussion regarding repairs to Buttles Road.

5. New Business
Special Town Meeting date set for July 17, 2019. Meeting to determine use of proceeds from sale of Old Town Clerk’s office.

6. Old Business
ADA Access Grant – awaiting notification – tabled

Property boundaries / Gravel pile – tabled

Town attorney fees reviewed

Catering liquor license approved for Two Bothers Tavern event at Middlebury Snow Bowl

Motion to sign orders. Approved

7. Executive Session: None

8. Adjournment: 6:58pm

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Hancock Select Board Meeting
Draft Minutes
Tuesday May 7, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Jack Ross, Dan Perera, Cathy O’Rourke

3. Minutes of the last meeting: Minutes from 4-16-19 Approved
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4. Public Comment:
Discussion regarding building on property on Rt125.

Dan Perera discussed his Incident Command System training.

5. New Business
Discussion regarding the Planning Commission. Motion to make the Planning Commission the Review Board for Inundation Hazard Area permit. Approved

Discussion of failed cell service equipment. Board not interested in pursuing the operation of a cell phone network.

Discussion of resiliency site. No action taken.

Board received resignation letter from Town Constable.

6. Old Business
Property ownership / gravel pile – tabled.

ADA access grant for Town Offices – waiting for response – tabled.

Discussion regarding use of proceeds from old Town Clerk office.

Motion to sign orders. Approved.

7. Executive Session: None

8. Adjournment: 7pm

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AGENDA
HANCOCK SELECT BOARD MEETING
TUESDAY MAY 7, 2019 / HANCOCK TOWN OFFICE / 6PM

1. CALL TO ORDER

2. INTRODUCTIONS

3. MINUTES OF THE LAST MEETING

4. PUBLIC COMMENT

5. NEW BUSINESS
DESIGNATE THE PLANNING COMMISSION AS THE REVIEW BOARD FOR THE INUNDATION HAZARD AREA PERMITS

MICROCELL SERVICE

RESILIENCY SITE OPTIONS
6. OLD BUSINESS
PROPERTY OWNERSHIP / ACCESS TO GRAVEL PILE

ADA GRANT – TOWN OFFICE BUILDING

SPECIAL TOWN MEETING MAY 14, 2019

7. EXECUTIVE SESSION

8. ADJOURNMENT

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Hancock Select Board Meeting
Draft Minutes
Tuesday April 16, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Ken Troumbley, Jacques Veilleux, Monica Collins, Jack Ross, Dan Perera, Kevin Hewitt, Thomas Haynes

3. Minutes of the last meeting: Minutes from 4-2-19 approved
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4. Public Comment:
Discussion about suitability of Hancock Fire House as an emergency shelter and need for potable water.
Discussion about generators for the Town Hall and Town Office in order to have water at the Town Hall during an emergency.
Dan Perera to get quote for standby water treatment at the Fire House.

Discussion about need to get sweeping done at Town Hall parking lot before April 30.

Discussion about target shooting near gravel pit. Board to determine if sand pit is on Town property.

Discussion about traffic and speeding vehicles using road to gravel pit and swimming hole. Board to determine if Town owns this road.

5. New Business N/A

6. Old Business
Lister need to determine if everything they need is off of old computers before they are recycled.

Motion to approve and sign the Resolution to correct a typographical error in the Town Report For The Fiscal Year Ending June 30, 2018. Approved and signed.
Money received for renovations on the Town Hall in the amount of approximately $40,000 to be put into the Town Building Maintenance Capital Fund.

ADA Grant intended for bathroom upgrades at the Town Offices but not spent is being reviewed by the Federal Government to see if it can be used instead to fund repairs to ADA access to the Town Offices.

Discussion regarding Special Town Meeting on May 14, 2019.

Dan Perera to call about repairing broken window on north side of Town Offices.

Motion to approve liquor licenses for JD’s and Hubbard’s. Approved and signed.

Motion to renew trash and recycling contract with A.B.L.E, Inc. Approved.

Motion to sign orders. Approved.

7. Executive Session: N/A

8. Adjournment: 7:22pm

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AGENDA
Hancock Select Board Meeting
Tuesday April 16, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Fire House as an emergency shelter

6. Old Business
Virgin Ave – dog barking at night / shooting across Town property

Old computers at Town Offices

Hancock Select Board Resolution to correct typographical error in Article 6 of the Town Report

Grant proceeds for Town Hall repairs

ADA grant

Special Town Meeting – May 14, 2019

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday April 2, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Jack Ross, Dan Perera, Richard Andrews, Steve Smyrychynski, Sheriff Peter Newton, Sargent Brent Newton

3. Minutes of the last meeting: Minutes from 3/19/19 Approved
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4. Public Comment:
Sheriff introduction. There will be an ongoing effort to get commercial vehicles to register for municipal road permits.

Ricky Andrews – looking for copy of mowing contract. Discussion regarding clean up before sweeping of roads.

Question about available funding for repairs to Blair Hill. Evaluations still need to be done by the state.

5. New Business
Citizen spoke to Jack Ross regarding target shooting at the gravel pit.

Citizen spoke to Jack Ross regarding dogs barking at night on Virgin Ave.

Citizen spoke to Dan Perera regarding road traffic on Virgin Ave.

Board to try to contact people on Virgin Ave regarding dog barking and shooting across Town property.

Shoveling was not done at Town Hall when Quintown was using the building. Discussion.

Old computers used by the Listers – Listers need to determine if they are still needed and then they should be recycled.

6. Old Business
In order to correct language on the Warning from Town Meeting the Board created the following Resolution to be warned for the next Select Board Meeting:
HANCOCK SELECT BOARD RESOLUTION: Correction of Typographical Error in Article 6 of the Town Report.
Whereas, the Hancock Select Board recognizes the typographical error it made in Article 6 of the 2019 Town Report noting “FY 2017-2018”.
Whereas, this Article should have instead read as follows: “Shall the voters authorize the Select Board to apply the remaining balance in the General Fund of FY 18-19 to reduce the next fiscal year’s amount to be raised by taxes.”
Whereas, this error occurred as a result of oversight, inadvertence or mistake on the part of the Select Board.
Resolved, with the correction of this Article as stated above, the Select Board herby validates the actions taken at the Town Meeting on March 5, 2019 in accordance with 17 V.S.A § 2662.
This resolution to be adopted at the next Select Board Meeting on April 16, 2019.

External lights on Town Hall have been repaired.

Warning for a Special Town Meeting on May 14, 2019 at 6:15pm immediately following the School Board Meeting to let the voters determine how to use the proceeds from the sale of the Old Town Clerk office. Approved.

Discussion regarding $5000 in a Town checking account that represent unspent funds from a flood loan. Motion to close account and put all proceeds towards the Town’s outstanding flood loan. Approved.

Discussion regarding $40,000 received for construction costs done at the Town Hall. Tabled.

Discussion regarding emergency shelters. Board will ask that representatives from the Hancock Fire Department join us at our next meeting.

Discussion regarding ADA grant in the amount of $31,000 available for improving access at the Town Offices. Board to seek additional information.

Motion to renew the Town’s contract with the Addison County Humane Society for a fee of $450 per year. Approved.

Motion to sign Orders – Approved.

7. Executive Session:

8. Adjournment 7:30pm

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AGENDA
Hancock Select Board Meeting
April 2, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment
Addison County Sheriff introduction

5. New Business
Dead End sign for Virgin Ave
Leash ordinance

Snow shoveling

6. Old Business
Special Town Meeting for proceeds from sale of old Town Clerk’s office

Lights on Town Hall

Meeting minutes from Town Meeting – corrected

Town property boundaries

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday March 19, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Richard Andrews, Monica Collins, Jack Ross, Dan Perera

3. Minutes of the last meeting: Minutes from March 5, 2019 Approved

4. Public Comment:
Ricky Andrews requested signed copy of mowing contract.

5. New Business
Garrett Troumbley appointed Fence Viewer.

Letter to be written to resident who called Town Clerk’s Office but did not leave phone number.

Proceeds from sale of Old Town Clerk’s office received. Proceeds to be put into sub account and held until Town decides what to do with funds.
Board to warn a Special Meeting on May 14 to have Town vote on use of proceeds. Warning to be prepared for approval at next meeting.

Motion to sign resolution that to reappoint Scott Gillette and Stacey Peters to the ECFiber Board. Approved.

Discussion regarding the use of an outside auditor to preform auditing functions starting July 1, 2019.

Joe Shaw granted permission to start town property sweeping and clean up when snow melts.

6. Old Business
Discussion regarding property boundaries of Town properties.

Motion to sign orders. Approved.

7. Executive Session: N/A

8. Adjournment: 6:37pm

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AGENDA
Hancock Select Board Meeting
March 19, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Reappoint Scott Gillette and Stacey Peters to the ECFiber Governing Board – sign form

Locate previous Winter Roads Contract and Mowing Contract for files.
Outside audit

6. Old Business
Sale of Old Town Clerk building / Use of proceeds and Special Meeting discussion.

Town Hall property boundaries

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday February 19, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Monica Collins, Jack Ross, Dan Perera

3. Minutes of the last meeting: Minutes from Feb. 5, 2019 approved.
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4. Public Comment:
There will be a meeting on March 10 to discuss naming the new park.

Civil Board of Authority Meeting set for Tuesday, March 12, 2019. Meeting is to review and purge voter list.

5. New Business
Dates were added to previously signed policies.

Discussion regarding the creation of a stipend for the Road Commissioner. The time required for this position has increased as State and Federal requirements and grant applications have increased. Motion to create a $1500 stipend for the Road Commissioner position starting on July 1, 2019. Approved.

6. Old Business
Discussion regarding proposed uses for proceeds from the sale of the Old Town Clerk’s office. Suggestions to be considered by the voters at Town Meeting include funding the Capital Fund for building maintenance and funding the purchase of a generator for the Town Offices.

Discussion regarding the Texas Falls bridge. Inspection has been done. Bridge is now on a 24 month inspection cycle.

7. Executive Session: None

8. Adjournment: 6:38pm

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Hancock Select Board Meeting
Draft Minutes
Tuesday February 5, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Monica Collins, Dan Perera, Jack Ross, Ken Troumbley

3. Minutes of the last meeting: Minutes from 1/15/19 Approved
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4. Public Comment:
Monica Collins to contact AOT to arrange to have Texas Falls bridge at Rt100 inspected.

Discussion of upcoming Board of Civil Authority meeting to review voter rolls. Date of meeting to be warned for Tuesday, Feb. 12 at 6pm at the Town Office Building.

5. New Business
Signed previously approved Select Board Policies – Conflict of Interest and Procurement Policies.

Discussion about proceeds from sale of Old Town Clerk’s office. A previous suggestion that the voters of Hancock consider the funds for a new generator for the Town Hall may no longer be the best use these funds. Even with a generator, the Town Hall would be without running water in the event of a power failure.

Request for a bike race to pass through the Town of Hancock on June 29 – Approved.

6. Old Business
Motion to sign orders – Approved

7. Executive Session: N/A

8. Adjournment: 6:53

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AGENDA
Hancock Select Board Meeting
Tuesday February 5, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Signatures required on previously approved Select Board Policies
Discussion about proceeds from sale of Old Town Clerk building.

6. Old Business

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday January 15, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:05pm

2. Introductions: Jack Ross, Dan Perera, Janet Jesso, Ken Troumbley, Monica Collins (by phone)

3. Minutes of the last meeting: Minutes from Jan.8 – Approved
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4. Public Comment:
Brush has been removed from bottom Tucker Brook Rd.

5. New Business
Discussion of future FEMA funding for disasters.

Discussion of Warning for Town Meeting in March.

6. Old Business
Motion to sign orders – Approved.

7. Executive Session: N/A

8. Adjournment: 6:25pm

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AGENDA
Hancock Select Board Meeting
Tuesday January 15, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Public Assistance Management Cost Selection

6. Old Business

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday January 8, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:02pm

2. Introductions: Sheryl Harvey, Jim Leno, Jack Ross, Janet Jesso, Monica Collins, Dan Perera

3. Minutes of the last meeting: Minutes from Dec. 18 Approved
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4. Public Comment: Representative from Harvey’s discussed water testing procedures for the coming year.

5. New Business:
Request from Middlebury College to allow the serving of alcohol at Middlebury Snow Bowl from 5/1/19 to 4/30/20 – Approved

6. Old Business:
Winter Roads Contract – awarded to Charles Smith – two votes for and one against.

Discussion of budget for 19-20 Fiscal Year.

7. Executive Session: N/A

8. Adjournment: 6:57

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AGENDA
Hancock Select Board Meeting
Tuesday January 8, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Winter Roads Contract

Sale of Old Town Clerk building

Budget Committee

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday December 18, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jim Leno, Richard Andrews, Mourice “June” Eaton, Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Ken Troumbley

3. Minutes of the last meeting: Minutes from Dec. 4 – Approved. Revised Minutes
from Nov. 20 – Approved.

4. Public Comment: Representative from Fire Dept. stated that an emergency procedure needs to be in place for roads to be sanded in cases when emergency vehicles can not access town roads due to ice. The plowing companies are to be contacted to see if they will do emergency sanding for a fee. If plowing company can not or will not do this, the Fire Dept. will make arrangements with the Town of Rochester for this service.

5. New Business
Budget Committee first meeting to be Jan. 7, 2019 second meeting to be determined as either Jan. 10 or 14, 2019.

Snow Storm Damage – no action

Planning Commission – Update to town plan needs additional time. Contract extended to May 31, 2019.

Professional audit – tabled.

6. Old Business
Mowing bids opened for 3 year contract.
Discussion verifying that the annual term is May 1 through October 15 for total of 5.5 months
Ricky Andrews – bid $4,200/year
Mike Lathrop – bid $4,320/year
John Gorton – bid $5,000/year
Mark Mckinstry – bid $810/month ($4,455/year)

Ricky Andrews verified that his bid included mowing through
October 15 of each year. Ricky Andrews awarded contract for 3 years.

Plowing bids opened for 3 year contract.
Charles Smith – bid $76/hr 1st year / $78/hr 2nd year / $80/year 3rd year.

Mike Avery – bid $77/hr 1st year / $77.25/hr 2nd year / $77.50/hr 3rd year.

Discussion regarding previous issues when one contractor plows for two or more towns. Board postponed decision. Board to contact Town of Granville for references and contact Mike Avery to discuss availability of adequate resources to plow Hancock if other towns are also being plowed by same company.

Dishwasher – being installed by Dale White.

Level Stove in Town Hall – Dan to check on this.

Vent for Vault in Town Offices – Harvey’s to modify vent.

Motion to sign orders – Approved.

7. Executive Session: N/A

8. Adjournment: 6:59pm

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AGENDA
Hancock Select Board Meeting
Tuesday Dec. 18, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Budget Committee
Snow storm damage

Planning Commission update

Professional Audit

6. Old Business
Mowing Contract bid opening

Plowing Contract bid opening

Dishwasher installed

Level stove

Vent for vault

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday December 4, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Storm damage

Professional Audit

6. Old Business
Sale of old Town Clerk office

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday November 20, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Ken Troumbley, Steve Smyrychynski

3. Minutes of the last meeting: Minutes from 11/6/18 approved.

4. Public Comment:
Discussion about potholes at bottom of Blair Hill. Discussion about road work on Blair Hill. Road Commissioner to call State of VT and bring gravel for temporary repair.

Discussion about cars parked in Town right of way to gravel pile and need for appropriate signage. Jack Ross to install signs.

5. New Business
Liquor license for service at Middlebury Snow Bowl approved.

6. Old Business
Mowing contract – Prospectus for three year contract reviewed and approved.

Old Town Clerk Office – request from buyer is being reviewed by Town attorney.

Dishwasher for Town Hall – Board approved purchase of new dishwasher for $3,295 plus the cost of installation.

Furnace Vent for Town Hall – letter to be sent to abutting property owner requesting access.

Discussion of sand pile.

Plowing contract – Prospectus for 3 year contract reviewed and approved.

Motion to sign orders – Approved.

7. Executive Session: None

8. Adjournment: 6:59pm

++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday November 20, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Sale of old Town Clerk office

Mowing contract

Dishwasher for Town Hall

Town Office vent for furnace

Discussion of possible purchase of land where Town sand is kept.

Snow plowing Contract

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday November 6, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Patty Harvey, Jack Ross, Monica Collins, Dan Perera, Jennifer Edmonds, Ken Troumbley

3. Minutes of the last meeting: Minutes from October 18 approved.

4. Public Comment:
Discussion of road work needed on Blair Hill. Road Commissioner to inspect and advise Board if needed.

5. New Business
Mowing contract / prospectus to be prepared for approval at next meeting.

Discussion of Buttles Rd. grant. Town will need to budget for Town portion not covered by grant.

Discussion of grant for Hazard Mitigation Plan.

Dishwasher for Town Hall – discussion tabled.

Town Office vent for furnace – Dan to see if vent can be extended to avoid snow coverage.

Discussion of possible purchase of land where Town sand is kept.

Snow plowing prospectus to be prepared for next meeting.

Dan informed Board of travel plans during the last week in June. In the event that Janet Jesso is Hancock Town Clerk, all year end matters will have to be completed before June 27.

Motion to sign orders – approved.

6. Old Business
Board accepted an offer of $15,500 for Old Town Clerk Office. Contract to be signed and warned.
Jack Ross to verify that water is off and drained from building.

New electric range installed at Town Hall.

7. Executive Session: None

8. Adjournment: 6:45pm

++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
November 3, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Grant for Buttles Road per the Road Erosion Inventory

Grant for Local Hazard Mitigation Plan

Mowing Contract

Dishwasher for Town Hall

Snow shoveling

Town Office vent

Old Town Clerks Office

Lang rent

Snow plowing budget

2019 July 31year end advance notice

6. Old Business
Electric range in Town Hall

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

PLEASE NOTE: The regularly scheduled Hancock Select Board Meeting for Oct. 16 has been cancelled.

+++++++++++++++++++++++++++++

Hancock Select Board Special Meeting
Draft Minutes
Tuesday October 9, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Jack Ross, Dan Perera, Moncia Collins (via telephone)

3. Minutes of the last meeting: N/A

4. Public Comment: None

5. New Business: Discussion regarding offer on old Town Clerk Office. Counter offer discussed.

6. Old Business: N/A

7. Executive Session: N/A

8. Adjournment: 6:21

+++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday October 2, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:02pm

2. Introductions: Ricky Andrews, Jack Ross, Monica Collins, Janet Jesso, Ken Troumbley, Dan Perera

3. Minutes of the last meeting: Minutes from 9/18/18 Approved

4. Public Comment: Discussion about mowing.

5. New Business
Discussion about Hancock being involved in a lawsuit involving a road in Rochester.

Discussion about Town web site.
6. Old Business
Sale of old Town Clerk office – offer needs review. Contract with real estate agent needs to be executed.

ECFiber requesting permission to bury fiber cables – discussion. Monica Collins to talk to ECFiber.

Town Roads – discussion about current inventory, location of storage container, purchasing decisions, Blair Hill.

Town Wages – discussion.

Local Hazard Mitigation Plan – discussion.

Approved motion to sign orders.

7. Executive Session: N/A

8. Adjournment: 7:01pm

+++++++++++++++++++++++++++++

AGENDA – SPECIAL MEETING

Hancock Special Select Board Meeting
Tuesday, October 9, 6PM to 6:30PM at the Town Offices
Agenda:
1. Call to Order
2. Discussion regarding offer on former Town Offices building and next steps.
3. Adjourn

++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday October 2, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Sale of Old Town Clerk Office

Road Maintenance

Town employee compensation rates

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday September 18, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Ken Troumbley, Janet Jesso, Monica Collins, Jack Ross, Dan Perera, Hal Walton, Roberta Jacques

3. Minutes of the last meeting: Minutes from 9/4/18 approved.

4. Public Comment:
Resident discussed water run-off and ice issues on Blair Hill road. Road Commissioner to inspect. Further discussion regarding available grants for funding road work. Meeting to be set up with an engineer and VTrans to discuss options for Blair Hill Rd.

Board discussed updates done to Town website. www.hancockvt.org
5. New Business
Better Roads Grant application due Oct. 26 – Discussion

Municipal Planning Grant – Cost of updating Municipal Plan is $3480. $3164 grant application. Local funding will be 10% ($316). Board approved applying for the Municipal Planning Grant.

Town compensation rates and mileage reimbursement – Discussion of hiring one entity to do all town work. Discussion of labor rates. Discussion of combining resources with surrounding towns. Board to give further consideration to Town labor rates.
Capital Budgeting – Tabled

Review of VLCT Draft Municipal Policy – Discussion

Year 3 Enhanced Energy Planning – Discussion

Selling of old Town Clerk Office – Discussion. Board approved listing property with a real estate agent at a price of $20,000.

Taylor Meadow boundaries – Discussion

Land between Town Hall Bldg and Lawrence Hayes property – Discussion. Board to contact land surveyor for letter clarifying property boundaries.

Crab apple branches that were taken away from Town Green – Board to inform all stakeholders that yard waste can not be disposed of on Town property.

6. Old Business
Fall Grading – Discussion. Ken Beattie to do Fall grading.

Traffic at Rts 100&125 – Discussion. Sherriff informed of complaints regarding speeding and dangerous driving in Town.

Electric Range for Town Hall – Board approved the purchase of a new range from Steiger Supply in Rutland for $5,189 plus cost of electrical hook up. Town portion of purchase price to be $689 plus cost of electrician. Approved.

Board approved signing warrants.

7. Executive Session: None

8. Adjournment: 8pm

+++++++++++++++++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday September 18, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Municipal Planning Grant – Resolution

Town compensation rates and mileage reimbursement.
Capital Budgeting

Review of VLCT Draft Municipal Policy

Year 3 Enhanced Energy Planning

Selling of old Town Clerk Office

Taylor Meadow boundaries

Land between Town Hall Bldg and Lawrence Hayes property

Crab apple branches that were taken away

6. Old Business
. Traffic at intersection of Rt125&100

Electric range for Town Hall – review quotes

Road repairs and maintenance – grading, etc.

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Planning Commission

Meeting Warning

September 19, 2018, 6:30 pm at the Hancock Town Clerk’s Office

Agenda:

1.    Review and work on updates to Hancock Town Plan

Respectfully submitted,

Monica Collins,

Planning Commission Chair

+++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday September 4, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Marge Ross, Ken Troumbley, Linda Anderson, Jamie Stone

3. Minutes of the last meeting: Minutes from Aug. 21 approved.

4. Public Comment
Discussion about Road Commissioner position.

Discussion about Rec. Committee procedures for depositing funds and submitting a budget. Rec. Committee spending not to exceed funds raised. Rec. Committee meetings are the first Wednesday of the month at 6pm at the Hancock Fire Station.

Discussion of roads, grading, and upcoming water run-off requirements. Two Rivers representative to assist Road Commissioner in determining maintenance and repair needs to meet State mandated requirements.

5. New Business
Discussion of complaints about traffic at the intersects of Rt 125 & 100. Public concern about speeding, illegal passing, etc.
The Board is encouraging residents to write the Board with their concerns so that it can present specific concerns to VTrans.

The old Town library building has been painted and the Board approved to pay $600 towards the total cost of $1000. The remaining portions of the bill were paid by Hancock Town Pride and the Hancock Historical Society.

6. Old Business
Board approved the adoption of the Conflict of Interest Policy.
“The purpose of this policy is to ensure that the business of this municipality will be conducted in such a way that no public officer of the municipality will gain a personal or financial advantage from his or her work for the municipality and so that the public trust in its officers will be preserved. It is also the intent of this policy to ensure that all decisions made by public officers are based on the best interests of the municipality.”

“This policy applies to all individuals elected or statutorily-appointed to perform executive, administrative, legislative, or quasi-judicial functions of the Town of Hancock.”

Discussion about purchasing a new electric range for the Town Hall. More quotes to be obtained.

Discussion about Town maintenance and compensation for this type of work.

Discussion about Hobart sanitizer in use at the Town Hall.

Board moved to sign orders.

7. Executive Session: None

8. Adjournment: 7:22pm

++++++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday August 21, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:04pm

2. Introductions: Jack Ross, Monica Collins, Marg Ross, Dan Perera, Richard Andrews, Jim Leno.

3. Minutes of the last meeting: Aug. 7 Minutes Approved

4. Public Comment
Board confirmed that excess sand at Town sand pile can be removed.

Discussion regarding recording of Board Minutes and record keeping. Further discussion of a public place to post Town notices. Board requested volunteers to make a proposal for this display. Board further encourages all to review VLTC’s postings on open meeting procedures and rules.

Ricky Andrews discussed mowing and the crab apple trees that have grown to impede mowing around these trees.

5. New Business
Rec. Committee requested permission to have a supervised slip-and-slide at upcoming event on Town Green. Board approved.

Monica to attend “Town Fair” educational seminar put on by VLCT.

6. Old Business
Road Commissioner – Ken Troumbley nominated for position. Discussion. Ricky suggested that the position is different now due to all the extra time and computer skills needed to maintain compliance with State requirements, grants, and environmental issues. Further suggestion was made that the position may need to be a compensated position given the extra time needed for these requirements. Vote: 2 yes, one no. Ken Troumbley appointed Road Commissioner.

Review of Conflict of Interest Policy. Board to vote at next meeting.

Sale of old Town Clerk’s office. Process for sale of building to be researched.

Dan to call again for quote on new range for Town Hall.
Board moved to sign orders.

7. Executive Session

8. Adjournment: 7:11pm

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