Hancock Select Board Minutes and Warnings

WARNING – Hancock Select Board Special Meeting
Tuesday September 22, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/85866174501?pwd=TmNhYmZJZ1UrdkZKSjVYWVFicDFJQT09

To call into meeting:
Dial 1-929-205-6099

Meeting ID: 858 6617 4501
Password: 873754

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order
Introductions
Minutes of the last meeting
Public Comment
New Business
Vote to approve the Hancock tax rate for FY21

Gate for access to Gravel pile / Taylor Brook right of way

Old Business
Executive Session
Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday September 15, 2020 / Via Zoom video and teleconference / 6pm

1. Call to Order: 6:09pm

2. Introductions: Monica Collins, Scott Gillette, Dan Perera

3. Minutes of the last meeting: Minutes from 9-1-2020 Approved

4. Public Comment:
The Hancock Select Board formally acknowledged and thanked Monica Collins for the diligent work she has done towards the improvements to the Town Office entranceway, driveway, and handicap ramp. Monica identified a grant that had been originally for ADA access improvements for the Town Office bathrooms. This work was deemed not necessary and the grant was to be forfeited. Monica was able to obtain approval for an alternate use of the grant to improve access to the building from the driveway up to the front doors of the Office. These improvements were urgently needed as the walkway to the front doors had begun to fail and the guardrail had completely fallen away from the steps up to the building.
The Board further acknowledged that this work would not have been possible without our partners: Vermont Integrated Architecture, Kricket McKusker, and the USDA.
5. New Business
Secure Drop Box – discussion. State offering a grant up to $1000. Board to review options.

6. Old Business
Energy Committee – Board determined that this Committee is not a policy making body and will not interfere with Town policy making. It will assist the Town and residents in grant acquisition. Motion to approve joining the Quintown Energy Committee. Approved.

Required Signatures for Appropriations in the Town budget – Board to review additional information. Tabled.

Town Plan Completion – Planning Commission needs to meet to give its authorization for the Select Board to complete the Town Plan.

Taylor Meadow – discussion. Tabled.

Covid-19 – No new updates.

ADA Access Grant – construction and improvements to the driveway and walkway and handicapped ramp to Town Offices is complete. Board will seek donations of plants and flowers in the spring for the garden area in front of the Town Office Building.

Recreation Committee requests use of the Town Hall parking lot for Halloween event. Board asked that all State and Federal Covid-19 guidelines and rules be followed.

Roads:
Road Sand Bid opening. Three bids received for 600 cubic yards delivered to Hancock.
ECS Excavating $19.85/cubic yard
Case St. Ready Mix ($10,922) $18.20/cubic yard
Tabor Earth Extractors $20.00/cubic yard
Board awards Sand Bid to Case St. Reay Mix. Approved.

Repair work on asphalt on Tucker Brook Rd and Churchville Rd delayed.

Roadside Mowing – Had been scheduled for earlier in the summer. Contractor has not returned calls.

Gravel is being spread on Churchville Rd, Buttles Rd, and Bettis Rd. More gravel spreading and grading will commence the week of Sept. 28.

Road Commissioner met with Rita Seto of TRORC to review Killooleet Rd bank along river, culvert on Shampeny Hill Rd. and steep bank on north side of Buttles Rd. to discuss grant eligibility.

A number of ruts have been made by people spinning their wheels on Town dirt roads. Board to reach out to certain individuals.

Motion to sign Orders. Approved.

7. Executive Session.

8. Adjournment: 6:50pm

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WARNING – Hancock Select Board Meeting
Tuesday September 15, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/89993280971?pwd=MGZueUk4ZVltUERwM2lUR1Y4UDRvdz09

To call into meeting:
Dial 1-929-205-6099

Meeting ID: 899 9328 0971
Password: 305270

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order
Introductions
Minutes of the last meeting
Public Comment

New Business
Secure Ballot Boxes

Old Business
Energy Committee/TRORC
Required signatures/petitions for Appropriations in Town Budget
Town Plan completion
Taylor Meadow right of way National Forest Service response
Covid-19 updates
Town Office ADA Access Grant – construction status
Roads

Executive Session
Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday September 1, 2020 / Via Zoom video and teleconference / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Dan Perera, Scott Gillette, Jack Ross, Marge Ross

3. Minutes of the last meeting: Minutes from 8-18-20. Approved

4. Public Comment:
Board was contacted by a landowner on Shampeny Hill regarding trees down on a Class 4 road. They were requesting that the Town consider removing the trees. The landowner was advised that the Town has no obligation to clear Class 4 roads unless there is a danger to the public. The Board further advised that it would consider a permit application if the landowner wanted to clear the road themselves.

Marge Ross asked if the Town maintains a Flood Plain Map. The Board advised that while the Town does not maintain or create such a map, FEMA does create and maintain a Flood Plain Map. At this time, FEMA only has paper flood insurance maps for Hancock but is in the process of developing new digital maps. This is a long process and may not be complete for a couple of years.

The State Police sent a letter to the Board to determine interest in holding a forum with the Board to discuss policing matters. The Board will express interest in holding such a forum and would like the State Police to consider having the Forum include the Boards of Rochester and Granville.

5. New Business
Driveway Permit – a landowner in Rochester is considering putting in a driveway that would cross private land in Hancock and emerge on Buttles Rd. The Board advised that any permit would have to come from the owner of the land in Hancock and that an attorney should be consulted regarding and easement or right-of-way for the proposed driveway.

Tax Anticipation Note – Motion to approve and sign the TAN. Approved

Burning near gravel pile – Board received a complaint regarding a fire near the gravel pile. A Board member visited the site and it is unclear where the fire was or if it was on Town property.

Town Constable appointment – Tabled

Quintown Inter Municipal Agreement – this agreement would have local towns work together to implement energy policies. The Board has questions for Two Rivers before considering entering this agreement. Specifically, the Town is concerned that entering into this agreement might limit policy decisions that Hancock may need to make in the future.
6. Old Business
Required Signatures for Town Budget Appropriations – Tabled

Procurement Policy – Discussion. Concern was raised by the Road Commissioner that some jobs assigned to contractors are by the hour and could end up inadvertently costing more than the $1,999 threshold for obtaining 3 estimates. Road Commissioner to monitor jobs through the summer to see if an adjustment to the Procurement Policy is warranted. The Policy has not be revisited in 8 years.

Town Plan – Board to assume responsibility for the completion of the Town Plan.

Taylor Meadow Right Of Way – The Forest Service does have some signage available that my be appropriate for the road leading to the gravel pile behind Taylor Meadow. In addition, the Road Commissioner has requested an estimate for building a lockable gate for this road.

Covid-19 Updates – There have been local cases of the Covid virus reported in the last week. The Board urges all residents to follow State and CDC guidelines to help keep the virus from spreading. All residents should wear masks when required and practice social distancing.

Town Office ADA Access Grant – Construction has begun at the Town Offices. A change order was approved that will increase the costs by $800. The project should be completed by mid-September.

Roads:
Pond on Buttles Rd. – State looking to see if any regulation is required for a pond on Buttles Rd.
Road Sand – Invitation to bid for the delivery of 600 cubic yards of sand to the Hancock Sand Pile has been advertised. A prospectus is available from the Town Clerk and the Road Commissioner and through the town website www.hancockvt.org. Bids are due at the Town Clerk’s Office by 3pm September 15, 2020.
A pile of fill was left at the top of Tucker Brook Rd. A resident removed it.

Motion to sign orders. Approved.

7. Executive Session.
Board entered Executive Session at 6:51pm
Board exited Executive Session at 6:57pm
Personnel matter discussed. No action taken.

8. Adjournment: 6:58pm

This meeting is available for viewing at: https://drive.google.com/drive/folders/1GZlaQfs64lirPCE-kAx0ZRr3hkuDAREZ?usp=sharing

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Hancock Select Board Meeting
Draft Minutes
Tuesday September 1, 2020 / Via Zoom video and teleconference / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Dan Perera, Scott Gillette, Jack Ross, Marge Ross

3. Minutes of the last meeting: Minutes from 8-18-20. Approved

4. Public Comment:
Board was contacted by a landowner on Shampeny Hill regarding trees down on a Class 4 road. They were requesting that the Town consider removing the trees. The landowner was advised that the Town has no obligation to clear Class 4 roads unless there is a danger to the public. The Board further advised that it would consider a permit application if the landowner wanted to clear the road themselves.

Marge Ross asked if the Town maintains a Flood Plain Map. The Board advised that while the Town does not maintain or create such a map, FEMA does create and maintain a Flood Plain Map.

The State Police sent a letter to the Board to determine interest in holding a forum with the Board to discuss policing matters. The Board will express interest in holding such a forum and would like the State Police to consider having the Forum include the Boards of Rochester and Granville.

5. New Business
Driveway Permit – a landowner in Rochester is considering putting in a driveway that would cross private land in Hancock and emerge on Buttles Rd. The Board advised that any permit would have to come from the owner of the land in Hancock and that an attorney should be consulted regarding and easement or right-of-way for the proposed driveway.

Tax Anticipation Note – Motion to approve and sign the TAN. Approved

Burning near gravel pile – Board received a complaint regarding a fire near the gravel pile. A Board member visited the site and it is unclear where the fire was or if it was on Town property.

Town Constable appointment – Tabled

Quintown Inter Municipal Agreement – this agreement would have local towns work together to implement energy policies. The Board has questions for Two Rivers before considering entering this agreement. Specifically, the Town is concerned that entering into this agreement might limit policy decisions that Hancock may need to make in the future.
6. Old Business
Required Signatures for Town Budget Appropriations – Tabled

Procurement Policy – Discussion. Concern was raised by the Road Commissioner that some jobs assigned to contractors are by the hour and could end up inadvertently costing more than the $1,999 threshold for obtaining 3 estimates. Road Commissioner to monitor jobs through the summer to see if an adjustment to the Procurement Policy is warranted. The Policy has not be revisited in 8 years.

Town Plan – Board to assume responsibility for the completion of the Town Plan.

Taylor Meadow Right Of Way – The Forest Service does have some signage available that my be appropriate for the road leading to the gravel pile behind Taylor Meadow. In addition, the Road Commissioner has requested an estimate for building a lockable gate for this road.

Covid-19 Updates – There have been local cases of the Covid virus reported in the last week. The Board urges all residents to follow State and CDC guidelines to help keep the virus from spreading. All residents should wear masks when required and practice social distancing.

Town Office ADA Access Grant – Construction has begun at the Town Offices. A change order was approved that will increase the costs by $800. The project should be completed by mid-September.

Roads:
Pond on Buttles Rd. – State looking to see if any regulation is required for a pond on Buttles Rd.
Road Sand – Invitation to bid for the delivery of 600 cubic yards of sand to the Hancock Sand Pile has been advertised. A prospectus is available from the Town Clerk and the Road Commissioner and through the town website www.hancockvt.org. Bids are due at the Town Clerk’s Office by 3pm September 15, 2020.
A pile of fill was left at the top of Tucker Brook Rd. A resident removed it.

Motion to sign orders. Approved.

7. Executive Session.
Board entered Executive Session at 6:51pm
Board exited Executive Session at 6:57pm
Personnel matter discussed. No action taken.

8. Adjournment: 6:58pm

This meeting is available for viewing at: https://drive.google.com/drive/folders/1GZlaQfs64lirPCE-kAx0ZRr3hkuDAREZ?usp=sharing

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WARNING – Hancock Select Board Meeting
Tuesday September 1, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/83557179117?pwd=VmRkQ3hHRElyWXlyVWxXeW5wR1Vmdz09

To call into meeting:
Dial 1-929-205-6099

Meeting ID: 835 5717 9117
Password: 503486

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order
Introductions
Minutes of the last meeting
Public Comment

New Business
Driveway Permit – Buttles Rd.
Tax Anticipation Note
Burning near gravel pile
Appoint Town Constable
Sign Quintown Inter Municipal Agreement

Old Business
Required signatures/petitions for Appropriations in Town Budget
Procurement Policy
Town Plan completion
Taylor Meadow right of way National Forest Service response
Covid-19 updates
Town Office ADA Access Grant – construction status
Roads – Buttles Rd. pond

Executive Session
Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday August 18, 2020 / Via Zoom video and teleconference / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Scott Gillette, Dan Perera, Dorothy Robson

3. Minutes of the last meeting: Minutes from 8-7-20 and 8-4-20 Approved

4. Public Comment:
Dorothy Robson asked if the Board would consider letting the Valley Players conduct an outdoor performance on the Town Green on Saturday, Oct. 3. The audience would be three groups of 25 people. Masks and social distancing required and monitored. Tickets and reservations would be required. This performance is in the preliminary planning phase. The Board indicated that it would be open to this use of the Town Green provided that it met all State Covid-19 social distancing and mask requirements.

Board was asked about the large truck parked in the Town Hall parking lot. Board to inquire.

5. New Business
Required signatures / petitions for Appropriations in the Town Budget – Board to draft a resolution that would require that organizations submit a request for appropriations with no signed petition required on organization’s letterhead for appropriations that are the same or less than the prior year’s amount. If Appropriations are being requested that exceed the prior year’s amount, then a signed petition will be required.

Tax Map – Board to hire CAI Technologies to update the Town Tax Map at a cost of $1500 plus $15 per building added.

Procurement Policy – Board to draft a proposal to increase the amount that requires one Board member signature for approval.

Town Plan Completion – the Plan has one remaining section to be completed. The Board may take on this last section if no one else is available to complete it.

6. Old Business
Taylor Meadow right of way – Forest Service to be contacted for signage. Board to get estimate for putting in a barrier / gate to limit vehicle traffic.

Wifi Hot Spot – tabled.

Covid-19 – The Town has a limited supply of free masks for Hancock residents. Call the Town Clerk for information.

Town Offices ADA Grant – work on driveway to begin next week.

Dan Delorm property boundary – The Board approved reimbursing Mr. Delorm for up to $1000 if it is determined by a professional survey and deed review that the Town boundary along the northern edge of the driveway at the Town Offices that abuts Mr. Delorm’s southern boundary line is significantly different from this boundaries current location based on a previous professional survey conducted by the Town. This reimbursement shall only apply to this boundary line an no other boundary lines that Mr. Delorm has with the Town or other neighbors. Approved.

Sand Pile Property – Board maintaining discussions with land owner as he tries to sell the property.

Roads
Trimming completed at the Sand Pile property.
Sand – Town to seek bids for 600 yards of sand.
Gravel – Discussions with grading contractor to spread gravel as soon as possible.
Asphalt repairs – repairs to the asphalt on Tucker Brook Rd. and Churchville Rd. have been scheduled.

Town Audit has begun.

Motion to sign orders. Approved.

7. Executive Session. None.

8. Adjournment: 6:46pm

This meeting is available for viewing at:
https://drive.google.com/file/d/1qXL2v-c7ut8EezSniuWddvBx1atTNjfp/view?usp=sharing

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WARNING – Hancock Select Board Meeting
Tuesday August 18, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, August 18, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App:
https://us02web.zoom.us/j/88039442531?pwd=ZnVGL1RkVDVyQUprTVYzVGFLK3Z5Zz09

To call into meeting:
Dial 1-929-205-6099

Meeting ID: 880 3944 2531
Password: 145819

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order
Introductions
Minutes of the last meeting
Public Comment

New Business
Required signatures/petitions for Appropriations in Town Budget
Tax Map – CAI Technologies
Procurement Policy
Town Plan completion
Old Business
Taylor Meadow right of way National Forest Service response
Wifi Hot Spot
Covid-19 updates
Town Office ADA Access Grant status
Dan Delorm property boundaries
Sand pile property
Roads

Executive Session
Adjournment

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Hancock Select Board Meeting – Special Meeting
Draft Minutes
Tuesday August 7, 2020 / Via Zoom video and teleconference / 6pm

1. Call to Order: 6pm

2. Introductions: Monic Collins, Dan Perera

3. Minutes of the last meeting: Tabled
.
4. Public Comment: None

5. New Business

6. Old Business
Interim Education Tax Rates / Adjust tax billing for 2020-21
The School Budget has not yet passed and this has delayed the sending of tax bills to the taxpayers in Hancock. An option to send interim tax bills with an estimated tax amount was considered and rejected per the suggestions of the Town Clerk / Town Treasurer. An interim bill would have required that revised bills be sent when a school budget is passed possibly resulting in confusion and extra costs to the Town. Discussion regarding modifying the payment schedule for the tax year 2020-21.
Motion to revise the tax billing for the tax period 2020-21 to include three tax payments instead of the usual four payments. The new payment dates to be November 2, February 16, and May 15.
Approved.
Tax bills will be sent out to Hancock Taxpayers when the School Budget is passed and the State finalizes the tax rate for Hancock. This will likely be in mid to late September with the first payment due November 2.

7. Executive Session. None

8. Adjournment: 6:05pm

This meeting is available for viewing at:
https://drive.google.com/file/d/15JXNsxmjAldzSF3BWysabd4oDRGL3kKl/view?usp=sharing

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WARNING – Special Meeting- Hancock Select Board Meeting
Friday August 7, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Friday, August 7, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App:
https://us02web.zoom.us/j/82612520261?pwd=WFpLUE5LT1NqZmRjcHRpNklOVHM3QT09

To call into meeting:
Dial 1-929-205-6099

Meeting ID: 826 1252 0261
Password: 082783

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order
Introductions
Minutes of the last meeting
Public Comment
New Business
Interim Education Tax Rates / Adjust tax billing for 2020-21
Old Business

Executive Session
Adjournment

++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday August 4, 2020 / Via Zoom video and teleconference / 6pm

1. Call to Order: 6:04pm

2. Introductions: Monica Collins, Dan Perera, Jack Ross, Marge Ross, Janet Jesso, Jake Twitchell

3. Minutes of the last meeting: Minutes from 7-21-20 Approved
.
4. Public Comment:
Janet Jesso informed the Board that the School budget has not yet passed and therefore, the final tax rates can not be determined. This has delayed the sending out of tax bills. The State has provided interim tax rate estimates, however the Town Clerk has pointed out that using this rate would result in extra mailings, bills with different amounts, and extra costs to the Town. It is requested that the Board consider amending this tax years billings to be changed to November 2, February 16, and May 15. This would allow time for a school budget to be passed and final tax rates determined before bills are sent out to Hancock Tax Payers. The Board will hold a Special Meeting on Friday, August 7, 2020 at 6pm to consider the proposal to change the tax billing dates as suggested above.

Jake Twitchell recognized Monica Collins and thanked her for her help in finding a solution to the maintenance issues for the wooden fence at the cemetery.

5. New Business
Signature requirements for appropriations requests in the annual Town Budget – tabled.

Tax Map update – An outside firm is being contacted to update the Tax Map.

Procurement Policy update – Tabled.

Interim Education Tax Rate – Special Hancock Select Board Meeting scheduled for Friday, Aug. 7 at 6pm.

Letter from Dan Delorm – Mr. Delorm is requesting that the Town conduct a survey of his property to see if there are discrepancies with the various deeds to the properties to the North of the Town Offices/Library. Hand written diagrams submitted to the Town can not be acted on and a survey and/or an attorney review of the deeds is needed. The Board determined that it is not the responsibility of the Town to verify any boundaries or deeds at this time as surveys have been conducted by the Town previously.
The Board will contact Mr. Delorm to discuss. The Town would be willing to reimburse Mr. Delorm for the reasonable costs of a survey if the survey revealed significant differences from previously conducted surveys.

6. Old Business
Taylor Meadow gravel pile – The Forest Service indicates that it has signs to notify people that non-authorized motorized vehicles are not allowed on the property. The Forest Service further request that the gravel pile be removed as soon as possible.

WiFi Hot Spot – Tabled.

Covid-19 updates – Monica Collins has requested a supply of free masks for the Town.

ADA Access Grant – Board is waiting on paperwork from the contractor. Work to start after Aug. 11 voting. Work to be completed by the end of August.

Roads – Ditch maintenance completed on Shampeny Hill Rd. and Blair Hill. Ditch work and asphalt repairs pending on Tucker Brook Rd.

Dan Perera to find a worker to trim weeds at sand pile property.

Motion to sign Orders. Approved.

7. Executive Session.

8. Adjournment: 6:50pm

This meeting is available for viewing at:
https://drive.google.com/file/d/1ab1jU1ejY74Z_j4fVanc571JwmFVyXA0/view?usp=sharing

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WARNING – Hancock Select Board Meeting
Tuesday August 4, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, August 4, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/83032672314?pwd=TUhqaTNnVTJ4TGJyVFlXeTRLaVB2QT09

To call into meeting:
Dial 1-929-205-6099

Meeting ID: 830 3267 2314
Password: 692764

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order
Introductions
Minutes of the last meeting
Public Comment

New Business
Required signatures/petitions for Appropriations in Town Budget
Tax Map update
Procurement Policy
Interim Education Tax Rates
Letter from Dan Delorm
Old Business
Taylor Meadow right of way National Forest Service response
Wifi Hot Spot
Covid-19 updates
Town Office ADA Access Grant status
Roads

Executive Session
Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday July 21, 2020 / Via Zoom video and teleconference / 6pm

1. Call to Order: 6pm

2. Introductions: Scott Gillette, Monica Collins, Martin Maher, Jack Ross, Dan Perera, Janet Jesso

3. Minutes of the last meeting: Minutes from 7-7–20 Approved as amended.

4. Public Comment:
Janet Jesso had previously sent an email to the Board requesting that the Board consider requiring the wearing of face coverings in all public areas, Town buildings, and businesses in the Town of Hancock. Discussion regarding the clear indications that wearing masks cuts down on the transmission of the Covid-19 virus. Further discussion about the notable number of elderly residents in Hancock and their increased risks to the virus. Further discussion regarding actions taken by other municipalities. Board to draft and consider a resolution regarding the wearing of masks in Town at its next meeting.

5. New Business
Professional Audit – The Town Clerk and others have suggested that the Town conduct a professional audit. Further discussion regarding the possibility that the accounting firm periodically inspect the finances of the town between formal audits. Motion to conduct an audit with the cost not to exceed $8,650. Approved.

Bid opening for ADA Access Grant project for Town Offices.
Bids received:
Champlain Construction $43,229
Avery Excavation $ 37,326
Bid from Avery Construction approved conditioned upon positive feedback from references. Approved.
Reimbursement Grant is expected to fully cover these costs.
Further discussion regarding the moving of plants from the project area to be reused when construction is completed.

Discussion regarding if it is necessary to required signed petitions for appropriation requests in the Town Budget.

Discussion regarding mowing the property where the sand pile is kept.

6. Old Business
Martin Maher presented an updated permit application for work on a Class 4 road in Hancock at the end of Pine Gap Rd. Permit included any requirements from the Forest Service and the Agency of Natural Resources. Permit Approved.

Cemetery Fence – estimate from gardeners to trim back hedges from the Town fence to allow for maintenance is $500 or less. Motion to hire gardeners with amount not to exceed $500. Approved.

Board is seeking a Town Health Officer.

Dog complaints on Virgin Ave. – Board knows of no further complaints.

Public Safety – for Executive Session.

Noise Complaint – owner of dirt bike and parents contacted.

Wifi Hot Spot – no new updates

Covid-19 – no new updates

Roads
Ditch work and culvert clearing scheduled with Charles Smith for Blair Hill and Shampeny Hill.
Ditch and road repairs scheduled with Charles Smith for the lower paved section of Tucker Brook Rd.
Roadside mowing has been scheduled with Mike Ketchum.

Application for Constable position. Board to review references.

Shooting at Town gravel pit. Discussion. Forest Service to be contacted to see if they have signs and gates available for regulating activity at this property.

Motion to sign Orders. Approved.

7. Executive Session
Motion to enter Executive Session. Approved. 6:47pm
Motion to exit Executive Session. Approved 6:55pm.
Public safety matter discussed.
No action taken.

8. Adjournment: 7:05pm

This meeting is available for viewing at:
https://drive.google.com/file/d/1n7uxNShWgOzSW2cCgeD6Te2QLIhe3Ppg/view?usp=sharing

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WARNING – Hancock Select Board Meeting
Tuesday July 21, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, July 7, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/85471650538?pwd=SS9pV2x4WHdlZHpEYlpiL0lLUVhTZz09

To call into meeting:
Dial 1-929-205-6099

Meeting ID: 854 7165 0538
Password: 800912

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order
Introductions
Minutes of the last meeting
Public Comment
New Business
Professional Audit

Open bids for ADA Grant project at Town Offices

Old Business
Class 4 road work permit
Cemetery fence – gardener estimate
Board Seeking a Town Health officer
Dog complaint Tucker Brook Rd/Rtr125
Public Safety
Noise complaint – dirt bike on Blair Hill Rd.
Wifi Hot Spot
Covid-19 updates
Roads – projects on Shampeny Hill / Tucker Brook Rd. / Blair Hill
Roadside mowing
Executive Session
Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday July 7, 2020 / Via Zoom video and teleconference / 6pm

1. Call to Order: 6:03pm

2. Introductions: Martin Maher, Jack Ross, Scott Gillette, Dan Perera, Monica Collins, Jason Cardona

3. Minutes of the last meeting: Minutes from 6-16-20 Approved
.
4. Public Comment:

5. New Business
Permit application for work on a Class 4 road at the end of Pine Gap Rd. Request from Martin Maher to improve/repair road to his property in Hancock. The road is at the end of Pine Gap Rd. and extends .4 miles into Hancock. A portion of the road crosses National Forest land. The Forest Service has been consulted and offered guidelines for this work. Board requested that Mr. Maher add the Forest Service’s guidelines as well as any State ANR guidelines/restrictions to the permit for review at next meeting. No action taken.

Cemetery Fence – Board to contact a gardener to get an estimate for trimming bush to allow for fence maintenance. Board to review estimate.

Hancock is seeking a Health Officer.

Board reviewed an application for the position of Town Constable. Referenced to be checked by Scott Gillette.
Jason Cardona, applicant, discussed his qualifications with the Board via phone.

Board heard reports of shooting at the gravel pit. Sheriff to be contacted. Discussion regarding “No Trespassing” signs at the gravel pit.

Dog Complaint at Tucker Brook Rd. and Rt125. Board sent a letter to the dog owners with the dog ordinance. All dogs must be on a leash when off their owner’s property and all dogs are required to be licensed.

Voter Rolls are in the process of a regular purging. Challenge letters were sent last year and the rolls will be purged per statute.

School budget delay will likely result in a late mailing of Town tax bills. The delay may result in the Town having to take a loan in leu of taxes to meet its financial obligations.

Noise complaint on Blair Hill – person reportedly riding a loud dirt bike on road. Person advised to call the Sheriff.

Discussion with Jason Cardone regarding the position of Town Constable.

6. Old Business
Delinquent tax sales – Town attorney has been in touch with the Delinquent Tax Collector. No further information available at this time.

Sand Pile property – Landowner rejected Town offer to purchase the land.

Right of way in Taylor Meadow – Letter sent to landowner requesting that obstructions be removed. Owner objects to people speeding on the right of way. Forest Service to be contacted to see of signs can be erected to slow traffic.

Virgin Ave. dog complaints – Sheriff has contacted the dog owner.

WiFi Hot Spot – Scott Gillette to check with ECFiber to see if they have options for the Town of Hancock to offer a WiFi Hot Spot.

Covid-19 – no updates.

ADA Access Grant for Town Offices – Request for bids has been advertised. Bid package is available on Town website.

Quin-Town Bottle Drive – to be held on Saturday, July 11 from 11am to 1:30pm at the Town sand pile.

Roads – graveling – Board in agreement that it is cost effective to have Ken Beattie spread gravel when he does the mid-summer grading of Town Roads. Bettis Rd has been identified as needing gravel first.

Motion to sign Orders. Approved.

7. Executive Session
Motion to enter Executive Session. Apprived. Entered at 7:26.
Exit at 7:26. No action taken.

Motion to reenter Executive Session. Approved. Entered at 7:37.
Exit at 7:29. Discussed public safety issues. No action taken.

8. Adjournment: 7:51pm

This meeting is available for viewing at:
https://drive.google.com/drive/folders/15B-1Xi0hJvnmVKQ7BiDdhYt4dn4mZ9ri?usp=sharing

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WARNING – Hancock Select Board Meeting
Tuesday July 7, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, July 7, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App:
https://us02web.zoom.us/j/88195462592?pwd=K0lBaGtmMmdveHM5Nkt0SFFBcjMyZz09

To call into meeting:
Dial 1-929-205-6099

Meeting ID: 881 9546 2592
Password: 311194

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order
Introductions
Minutes of the last meeting
Public Comment

New Business
Class 4 road work permit
Cemetery fence
Health officer
Dog complaint Tucker Brook Rd/Rtr125
Voter Rolls

Old Business
Tax sale of unoccupied, abandoned property
Sand Pile property
Town Boundaries/Town Right of way
Virgin Ave. dog issue
Wifi Hot Spot
Covid-19 updates
Town Office ADA Access Grant status
Quin-Town Bottle Drive – Saturday July 11 from 11am to 1:30pm
Roads – graveling

Executive Session
Adjournment

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Draft Minutes Hancock Select Board
Tuesday June 16, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

1. Call to Order: 6:01pm

2. Introductions: Jack Ross. Marge Ross, Monica Collins, Scott Gillette, Dan Perera

3. Minutes of the last meeting: Minutes from 6-2-20 Approved
.
4. Public Comment: People have been inquiring about dirt piles and rocks next to the Town Hall. Dan Perera to ask landowner about this activity.

5. New Business
Zoom account to be put into the Town’s name.

Valley-wide 4th of July “Reverse Parade” Permission granted to allow people to decorate the Town Green so long as it is cleaned up after the event.

Sand Pile property – Town continues to do due diligence. There are Act 250 and Flood Plain regulations that impact all development activities on this property. No structures can be built on the property. If the Town were to purchase it, the storage container would have to be moved away from the river and mitigation efforts would be done along the river bank.

Town boundaries – Town attorney has inspected the obstructions in the Town right of way. He to draft letter to the homeowner. Board to review letter before sending.

6. Old Business
Dog issues on Virgin Ave. – Dog owner has been informed of Town Dog Ordinance by the Sheriffs Dept. Sheriff requested that owner put up fence. Sheriff Dept to visit dog owner again due to continued issues.

Covid-19 Updates – Food survey has collected more than 100 responses.
Food Drop in Granville on Friday 6-19. Preregistration is required.

Roads – Grading completed. Gravel to be spread with next grading.
Ditch work commenced on Tucker Brook Rd.

Scott Gillette to contact Rochester to see how they are assisted by outside CPA. Scott to contact Nathan Hawley, CPA.

Town to look into establishing an internet “hot spot” for public access to the internet. Discussion about locating the hot spot in the Town Hall parking lot.

Motion to sign orders.

Next meeting 7-7-20 / Via Zoom

7. Executive Session: Motion to enter Executive Session.
Entered at 6:34pm
Exited at 7:11pm.
Safety matter and sand pile property discussed.
No action taken.
Board authorized Monica Collins to negotiate with the owner of the sand pile property.

8. Adjournment: 7:15pm

Video copy of meeting available at:
https://drive.google.com/file/d/1OSZI7Us6ttF1V7zimQ3oif3YNNxv2GBI/view?usp=sharing

 

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WARNING – Hancock Select Board Meeting
Tuesday June 16, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, June 16, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App:
https://us02web.zoom.us/j/7856702073

Meeting ID: 785 670 2073 No password needed.

To call into meeting:
Dial 1-929-205-6099 Meeting ID: 785 670 2073 No password needed.

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

Call to Order

Introductions

Minutes of the last meeting

Public Comment

New Business
Putting the Zoom account in the Town’s name

Valley-wide 4th of July “reverse parade”

Update on status of sandpile property

Update on town boundary issues
Old Business
Covid-19 updates

Roads – Graveling roads
Grading

Executive Session

Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday June 2, 2020 / Via Zoom video/teleconference / 6pm

1. Call to Order: 6:04pm

2. Introductions: Jack Ross, Scott Gillette, Monica Collins, Dan Perera

3. Minutes of the last meeting: Minutes from 5-19-20. Approved
.
4. Public Comment: Jack Ross asked about dirt and rocks being placed on north side of Town Hall. Monica to discuss matter with Town attorney.

5. New Business
Mowing – Board approved the use of a subcontractor for mowing. Proof of insurance has been provided. Monica to send a letter to contractor.
Addison County Sheriff – A letter from the Sheriff states that a Deputy is now on call 24 hours a day.
24 hour on call Deputy – 802-398-7140
Monday – Friday 8am to 4pm – 802-388-2981
Hourly rate of Sheriff patrols is increasing.

Liquor licenses for JD’s and Hubbard’s Store: Approved.

Board received a report of a suspicious person on Killooleet Rd. Reporting citizen advised to call the Sheriff if laws are being broken or if they feel at risk.

Covid-19 – Feeding the Valley Coalition is conducting a survey to determine food needs in the valley.
Gifford Hospital and Veggie-Van-Go are looking into food distribution in the area.
A food drop from food shelf in Middlebury is being organized.

Green Up Day report. 15 bags collected.

New American Flag installed on Hancock Town Green.
Board authorized additional replacement flags as the existing ones are worn out.

4ht of July – decorations being discussed in leu of parades or gatherings.

Delinquent taxes and delinquent dog licenses – no significant increases in either.

Forest Fire Warden – board reaffirmed Jon Deering’s appointment and is to complete and sign form.

Quintown Regional Energy Committee – seeking a representative and alternate from each town. Committee will manage State energy goals/regulations as well as weatherization efforts.

6. Old Business
Town Office Access Grant – Architect meeting with USDA. Bidding process to begin.

Town Right of way – Attorney to sent letter to property owner on Taylor Meadow who is obstructing access. Access to the Town gravel pile is needed.

Continuing dog issue on Virgin Ave. Property owner has been advised to call the Sheriff. Dog ordinance has been forwarded to the Sheriff and the parties involved. Board has written letters to the dog owner.

Roads: Signed Grading and Tucker Brook ditch contracts have been received.
Bidding procedures to be reviewed with next prospectus to avoid confusion with regard to the format of bids.

Land where Town sand pile is located is being evaluated with regard to the Flood Plain. State Flood Plain manager is being contacted.

Motion to sign orders. Approved.

7. Executive Session: None

8. Adjournment: 6:55pm

Link to video of this meeting: https://drive.google.com/file/d/1iT7TSYOQitKDICEzDtLYmYemORg-PQ3Q/view?usp=sharing

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WARNING – Hancock Select Board Meeting
Tuesday June 2, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, June 2, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/83006317358?pwd=dTdZa0VEK1VDK09ROXhoby9wcnhrdz09

Meeting ID: 830 0631 7358 Password: 187691

To call into meeting:
Dial 1-929-205-6099 Meeting ID: 830 0631 7358 Password 187691

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

1. Call to Order

2. Introductions

3. Minutes of the last meeting 5-19-20

4. Public Comment

5. New Business
Mowing contract – subcontractor approval needed

Addison County Sheriff – full time access to an officer

Liquor license renewal for JD’s and Hubbard’s

Suspicious Person Report

Covid-19 updates

New Flag on Town Green
6. Old Business
Town Offices access project

Town Property/Right of way – gravel access

Roads
Grading/Graveling
Tucker Brook/Killooleet Rd update
Bidding procedures

7. Executive Session

8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday May 19, 2020 / VIA ZOOM VIDEO/TELECONFERENCE / 6pm

1. Call to Order: 6:06pm

2. Introductions: Dan Perera, Monica Collins, Scott Gillette

3. Minutes of the last meeting: Minutes from 5/5/20 and 5/12/20 Approved
.
4. Public Comment: None

5. New Business
Covid-19 – Discussion regarding efforts to help families in need with supplies of food.

FEMA map project – Monica Collins is working with the White River Partnership to assess the amount of property in Hancock that may be designated as in the flood plane as FEMA updates its maps.

The Delinquent Tax Collector is working with the Town Attorney to move forward on the tax sales of unoccupied properties in Hancock.

6. Old Business
3-year Contract for Grading
Board evaluated bids for Grading.
Kingsbury Companies $29,904 per year
Harvey’s Plumbing and Excavating $23,406 1st year
$24,174 2nd year
$24,942 3rd year
Beattie Earthworks $14,000 per year
Board discussion. Dan Perera reported about a phone conversation with the Road Commissioner in Granville. The Granville Road Commissioner reported that he has been very pleased with grading done by Beattie Earthworks for the Town of Granville.
Board awards 3-year Grading Contact to Beattie Earthworks. Approved.

Texas Falls Rd – Board discussed winter road maintenance for the upper portion of the Texas Falls Rd in the event it is given up to the Forest Service.

Taylor Meadow right of way – Town Attorney is drafting a letter to a property owner who is obstructing a Town and Forest Service right of way. The letter will request that the property owner not obstruct the right of way.

ABLE Waste Management – Board contacted this company to request that PPE and Social Distancing protocols be followed during trash and recycling services in the Town of Hancock.

Motion to sign orders – Approved

7. Executive Session: Motion to enter Executive Session at 6:37pm. Approved
Exited Executive Session at 6:42.
Discussion regarding a real estate matter. No action taken.

Next Meeting: June 2, 2020

8. Adjournment: 6:47pm

LINK TO VIDEO RECORDING OF 5/19/20 Hancock Select Board meeting: https://drive.google.com/open?id=1ExG7Z3wtzX0L2-L34YqlDgX3MAgH_2Xn

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WARNING – Hancock Select Board Meeting – Special Meeting
Tuesday May 19, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, May 19, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/89745939252?pwd=dWNVNnBoZ3BWc3EwNGJ6VWNKTGpZZz09

Meeting ID: 897 4593 9252 Password: 098185

To call into meeting:
Dial 1-929-205-6099 Meeting ID: 897 4593 9252 Password 098185

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

1. Call to Order

2. Introductions

3. Minutes of the last meeting: 5-5-20 and 5-12-20

4. Public Comment

5. New Business
Covid-19 updates

FEMA map project

6. Old Business
Roads – Grading bid to be awarded & Texas Falls Rd update
Town property boundaries – Taylor Meadow right of way

7. Executive Session
Real estate matter

8. Adjournment

 

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WARNING – Hancock Select Board Meeting – Special Meeting
Tuesday May 12, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, May 12, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/82029102040?pwd=OHBJOXdWTlR2UmFDK2lIZFZ4bnFyQT09

Meeting ID: 820 2910 2040 Password: 063536

To call into meeting:
Dial 1-929-205-6099 Meeting ID: 820 2910 2040 Password 063536

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

AGENDA
1. Call to Order
2. Introductions
3. Minutes of the last meeting

4. Public Comment

5. New Business
Covid-19 response – updates

6. Old Business
Roads – bids for Tucker Brook Rd. ditch work

7. Executive Session
8. Adjournment 6:26

Link to Video of meeting: https://drive.google.com/file/d/1itTNix6eXmmnr9xE–p4aUbunwxyJD_X/view?usp=drive_web

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Hancock Select Board Meeting
Draft Minutes
Tuesday May 5, 2020 / VIA ZOOM VIDEO/TELECONFRENCE / 6pm

1. Call to Order: 6:03

2. Introductions: Jack Ross, Jim Leno, Monica Collins, Scott Gillette, Dan Perera

3. Minutes of the last meeting: Minutes from 4-28-20 Approved
.
4. Public Comment: Question about right-of-way obstructions in Taylor Meadow.
Attorney to be contacted.

5. New Business
Covid-19 updates – State is discussing food supply for people who may be in financial distress. School lunch program continues at this point.
Randolph Area Development Council is working to develop a webinar to assist small businesses in acquiring financial assistance.
Governor’s Stay-At-Home order remains in place at least until 5-15-20.
Some work restrictions have been lifted for certain industries so long as State safety guidelines are followed.

Town Sand Pile – discussions with landowner have included a possible sale of the property to the Town. Parcel of land is approximately 2.1 acres.

Delinquent Tax Collector has informed the Board that Tax sales have been delayed due to Covid-19 restrictions. Other efforts to collect delinquent taxes are proceeding.

Forest Service has expressed interest in taking over the upper portion of the Texas Falls Rd. but had additional questions. Dan Perera to draft responses for Board review.

Discussion regarding electronic signatures for Select Board Orders and other documents.

6. Old Business
Roads:
Site visit with potential bidders for Tucker Brook Rd ditch work was completed last Saturday with Jim Leno present. Bids for that project will be opened at a Special Board meeting on 5-12-20.
Bids for 3 year grading contract opened.
Kingsbury – $29,904 per year.
Harvey’s – $23,406 year 1, $24,174 year 2, $24,942 year 3
Beattie Earthworks – Grader $125 per hour /Roller $110 per hour
Question from public regarding ability of each contractor to be able to grade so that there is a 1-2% grade from crown of road to edge.

Board postponed bid award. Road Commissioner to call each contractor to verify 1-2% grade abilities and to get all bids to reflect full year estimate for 3 gradings per year. Board to revisit bid award at next meeting on 5-12-20.

7. Executive Session:
Entered into at 6:37pm. Discussions regarding a real estate
matter. Exited 6:47pm. No action taken.

8. Next Meeting: Special Meeting 5-12-20

9. Adjournment: 6:48pm

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WARNING – Hancock Select Board Meeting
Tuesday May 5, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, May 5, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/88088013288?pwd=ejJLeFNDM1MzSDhBZ1JhWXRBVkNPdz09

Meeting ID: 880 8801 3288 Password: 076239

To call into meeting:
Dial 1-929-205-6099 Meeting ID: 880 8801 3288 Password 076239

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

AGENDA
1. Call to Order
2. Introductions
3. Minutes of the last meeting

4. Public Comment

5. New Business
Covid-19 response – updates

Town sand pit

6. Old Business
Roads – bids for grading / update on Tucker Brook Rd ditch work

7. Executive Session
8. Adjournment

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Hancock Select Board Meeting
Draft Minutes
Tuesday April 28 , 2020 / VIA ZOOM VIDEO AND TELECONFRENCE / 6pm

1. Call to Order: 6:04pm

2. Introductions: Jack Ross, Jim Leno, Marge Ross, Janet Jesso, Dan Perera, Scott Gillette, Monica Collins

3. Minutes of the last meeting: Minutes from 4-7-20 Approved
.
4. Public Comment:

Jim Leno inquired about the proposed transfer of the upper portion of the Texas Falls Rd to the Forest Service. Dan Perera said that a proposal was sent to the Forest Service at just about the time of the stay-at-home order. He will try to contact the Forest Service.

5. New Business
Monica made a motion to appoint Scott Gillett to the Selectboard. Dan Second. Approved

Review of Governor’s orders regarding road work. Projects and maintenance can move forward if State guidelines are followed.

Mowing – Richard Andrews has been informed that he can proceed with Town mowing per his contract so long as State guidelines are followed with regard to social distancing and crew sizes of less than 5 people.

LEMP – The plan will be available for viewing at the Town Clerk’s office. LEMP plan Approved. Dan to sign.

Covid-19 response discussion. Rebuild Rochester and the Federated Church are coordinating to have more access to the Food shelf. Additional times and a location at the Rochester Town Offices has been proposed and is being established.

An ACT250 amendment has been approved to subdivide the property with the Town sand pile.

Discussion regarding possible delays in tax receipts due to the economic hardships cause by the stay-at-home order and the impact of the Covid-19 on personal income.

Related discussion regarding the collection of delinquent taxes. Board to invite the Delinquent Tax Collector to the next regular meeting.

6. Old Business
Roads
Tucker Brook ditch work bid process has resumed with all contractors contacted as to the new timetable Site visit is at 9am on Sat. May 2. Bids are due by 6pm Tuesday, May 12.

Grading bids due by 6pm on Tuesday, May 5.

Road sweeping completed. Board thanked Jim Leno for his assistance in getting this accomplished.

Road Commissioner responding to reports of debris being dumped on Buttles Rd.

Road Commissioner responding to issues regarding a ditch on Tucker Brook Rd. A contractor has been hired to remove dirt from a ditch and repair other ditches in the area.

Discussion regarding surveyors work around Taylor Meadows and the Hancock Town Hall.

The Board reaffirmed that for the foreseeable future, Selectboard meeting will continue to be conducted via Zoom video/telephone conference.

7. Executive Session: None

8. Adjournment: 7:08pm

Next Meetings

May 5 – Regular Meeting
May 12 – Special Meeting to open Tucker Brook Rd ditch work bids.

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The 4-21-20 Selectboard Meeting has been postponed until 4-28-20. See below.

WARNING – Hancock Select Board Meeting
Tuesday April 28, 2020 / VIA ZOOM VIDEO/PHONE CONFERENCE / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, Apr 28, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App: https://us02web.zoom.us/j/87885124149?pwd=cDRIcG9pOVRIWHc4dnhTNHJza1hRdz09

Meeting ID: 878 8512 4149 Password: 020785

To call into meeting:
Dial 1-929-205-6099 Meeting ID: 878 8512 4149 Password 020785

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.

AGENDA
1. Call to Order
2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Governor’s Stay at Home order – road work and maintenance

Town Mowing w/Covid-19 Stay at Home Order
Selectboard vacancy

LEMP approval

Covid-19 response – updates

6. Old Business
Roads – bids, projects, sweeping, grading

7. Executive Session
8. Adjournment

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Hancock Select Board Meeting
Tuesday April 7, 2020 / VIA ZOOM CONFERENCE CALL / 6PM

NOTE: This Select Board Meeting was held remotely via conference call.

This meeting was recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.
To view the memo from the Secretary of State’s office, please visit:
https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/

LINK TO VIDEO OF 4-7-20 Selectboard Meeting: https://drive.google.com/open?id=1XMY6JCd2wvjbc6lbohnVnFth0GVXiWG5

1. Call to Order: 6pm

2. Introductions: State Representative Peter Conlon, Monica Collins, Jack Ross (via phone), Dan Perera

3. Minutes of the last meeting: Minutes from 3-17-20 Approved
.
4. Public Comment: Rep. Peter Conlon asked if there were any local needs.
State agencies all working on Covid-19 issues.
Financial projections for the State budget do not look good.
Sharp declines in receipts of Rooms and Meals Taxes and Sales Taxes will adversely impact the Education Fund.
Next fiscal year State budget must be completely reviewed.
School budgets discussed.
Board inquired as to rules for completing road work during Governor’s Stay at Home order. Peter Conlon to inquire and Select Board to consult with the Vermont League of Cities and Towns (VLCT).
Housing for healthcare workers per the Governor’s order – not an issue now.
State is working on assistance program for the self-employed.

5. New Business
Liquor license for the Heart of Hancock – Approved. Documents to be signed via scanned documents and emailed to the Town Clerk.

A resident has contacted the Selectboard with a complaint regarding a dog being off leash, off property, and harassing Town residents. A copy of the Dog Ordinance has been forwarded to all parties. Monica Collins is to draft a letter to the dog owner regarding the Ordinance and the Town’s requirement that all dogs be licensed.
The phone number for the Sheriff’s Department was also provided.

Jack Ross announced his decision to resign from the Selectboard. The Board thanked him for his contributions to the Town of Hancock. His letter of resignation to be delivered to the Board shortly.

6. Old Business
Covid-19: Discussion of services being provided by Rebuild Rochester with Dorothy Robson as the Hancock volunteer coordinator for this organization’s efforts to provide food delivery for those who are under quarantine or can not otherwise get food and supplies. Information about this service will be posted to the Town website and to the Town’s Facebook page. Requests for this service are being coordinated by the Rochester Town Clerk.

Discussion about update to Town website – a link will be added to www.hancockvt.org to provide information on local and state resources available to the residents of Hancock.Linda Anderson, through her work with Capstone, has put together a list of resources which will also be posted at the usual locations in addition to the Town website and Facebook page. Efforts are being made on both a Valley and Tri-town level to coordinate communication and responses to need.

Roads – Dan Perera informed the Board that ads had been placed in three newspapers regarding the Request for Bids for road grading and ditch work on Tucker Brook Rd. Bids are available for download at www.hancockvt.org. Bids are due by 6pm Tuesday, May 5 at the Hancock Town Clerk’s Office.

Motion to sign orders – Approved. To be signed via scanned documents and emailed to Town Clerk.

7. Executive Session: None

8. Adjournment: 6:45pm

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AGENDA
Hancock Select Board Meeting
Tuesday April 7, 2020 / VIA ZOOM CONFRENCE CALL / 6PM

NOTE: This Select Board Meeting will be held remotely via conference call.
To join by video or to call – See below.
Topic: Hancock Select Board Meeting
Time: Tuesday, Apr 7, 2020 06:00 PM Eastern Time

Join Zoom Meeting via Zoom App:
https://us04web.zoom.us/j/948109683?pwd=Z2tuUDV6L3VKYlVLcC9ZeDBDZ3N6QT09

Meeting ID: 948 109 683 Password: 934055

To call into meeting:
Dial 1-929-205-6099 Meeting ID: 948 109 683

Find other call in numbers: https://us04web.zoom.us/u/fb4isFhL4c

This meeting will be recorded and the recording will be posted to our Town website within the time allowed by the Secretary of State per the recent Act 92 signed by Governor Scott on March 30th, 2020.
To view the memo from the Secretary of State’s office, please visit:
https://sos.vermont.gov/municipal-division/laws-resources/covid-19-response/

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Liquor licenses
6. Old Business
Covid-19

Roads

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday March 17, 2020 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Jim Leno, Monica Collins, Jack Ross, Dan Perera

3. Minutes of the last meeting: Minutes from 3-3-20 and 3-11-20 Approved
.
4. Public Comment:
Richard Andrews discussed need for spring cleanup before roads are swept. Recommended Joe Shaw.
He also requested that the Board consider having the road sweepings deposited on his property.
He also requested not to be appointed Town Sewer Officer.

5. New Business
Hancock Public Advisory Regarding the Coronavirus reviewed and accepted. Board to send letter to all residents. Dan Perera to check with Post Office to see best way to do so.
Document reads as follows:
Hancock Public Advisory Regarding the Coronavirus

In response to the nationwide spread of the Coronavirus (COVID-19), the Hancock Select Board is notifying residents of prudent actions to mitigate community spread of the virus.
Nationwide action to limit the spread of the Coronavirus is critical to slowing the rates of infection and reducing the stress on our local and national healthcare systems.
We strongly suggest that all events and gatherings be canceled, avoided, or postponed for 30 days. Practice “Social Distancing” keeping 6 feet of distance between you and everyone else. Stay home for the next 15 days if possible. Anyone developing cold or flu symptoms should self-quarantine at home for 2 weeks in order to avoid the possibility of spreading the virus throughout the community. You should call your physician if you develop a fever. It is advisable to stock 2 weeks of food staples, prescription medications, and pet food in the event of self-quarantine due to illness.
Those over the age of 60, and those with pre-existing health conditions such as heart disease and a compromised respiratory system, are most vulnerable to the coronavirus. Special care should be taken to not expose this population to the virus.
The virus incubation period can be up to 2 weeks before experiencing symptoms; therefore, people carrying the virus can unknowingly expose others. Avoiding close physical contact with people who are sick is suggested. Put distance between yourself and other people. This is especially important for people who are at higher risk of getting sick.
Symptoms: Please be conscious of any flu-like symptoms, including:
1. Sore throat
2. Cough
3. Fever
4. Difficulty breathing, lung congestion—lung congestion is the most serious symptom.

Contact your physician in the event you experience any of these symptoms.
These are the recommendations from the Federal Government’s CDC (Center for Disease Control):
There is currently no vaccine to prevent coronavirus disease 2019 (COVID-19). The best way to prevent the illness is to avoid being exposed to this virus. However, as a reminder, CDC always recommends everyday preventive actions to help prevent the spread of respiratory disease, including:

• Avoid close contact with people who are sick.
• Avoid touching your eyes, nose, and mouth.
• Stay home when you are sick.
• Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
• Clean and disinfect frequently touched objects and surfaces using regular household cleaning spray or wipe.
• Follow CDC’s recommendations for using a facemask.
• CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19.
• Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others. The use of facemasks is also crucial for health workers and people who are taking care of someone in close settings (at home or in a health care facility)
• Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom;
before eating; and after blowing your nose, coughing, or sneezing.
• If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.

Should it be determined that you need testing, the US Government has released assurance that testing will be free.

Be advised that the Hancock Town Clerk’s office is closed except by appointment.

Be advised that the Hancock Free Public Library is closed.

Important Phone numbers:

Hancock Town Office: 802-767-3660
Gifford Medical Center: 802-728-4441
Rochester/Gifford Clinic: 802-767-3704
White River Ambulance: 911
VT Health Dept. Infectious Disease and Epidemiology: 802-863-7240
Central VT Medical Center: 802-775-7111
Dartmouth Hitchcock Medical Center: 603-650-5000
Home Health Agency referrals are made through your primary care doctor
Vermont Information 211

Important Websites:

Cdc.gov
Healthvermont.gov
Giffordhealthcare.org/coronavirus-covid-19
END OF DOCUMENT

Prospectus is ready for ditch work on Tucker Brook Rd.
Prospectus is ready for 3 year contract for grading.
Both need to be advertised.

Road sweeping – a dump truck will need to follow the sweeper. Jim to contact sweeper to book time for Town roads.

Extra guardrails and used culverts near sand pile – determined to be of no use to the town. Jim Leno authorized to give them away.

Board authorized the purchase of 6 pallets of Chloride at $16.79/ bag for a total of $5,037.

Ditch / culvert cleaning needed on Buttles Rd at new culvert near Long’s Pond.

Monica Collins is in contact with Kathryn Schenkman (Council on Aging) and others exploring community response to the needs of people in our area during the Coronavirus emergency.

Dan Perera appointed as Road Commissioner.

Homeward Bound – $450 annual contract fee Approved.

Town of Hancock Continuity of Operations Plan (COOP) – reviewed and approved.

Motion to sign orders. Approved

6. Old Business N/A

7. Executive Session: None

8. Adjournment: 6:59pm

 

+++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday March 17, 2020 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Municipal Roads General Permit

6. Old Business
Town preparations for coronavirus outbreak.

Roads – prospectus for grading needed
Road Commissioner appointment

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++

Hancock Select Board Meeting – Special Meeting
Draft Minutes
Wednesday March 11, 2020 / Hancock Town Office / 6pm

1. Call to Order: 7:02pm

2. Introductions: Linda Anderson, Jacques Veilleux, Rene Veilleux, Don Cricard, Vic Ribaudo, Janet Jesso, Dan Perera, Monica Collins

3. Minutes of the last meeting: N/A
.
4. Public Comment: None

5. New Business
Briefing from Ric Ribaudo (an Emergency Manager for Rochester) regarding what Rochester is doing to prepare for spread of the Coronavirus.
A letter was sent to all Rochester residents urging residents to avoid large gatherings, practice good hygiene, practice “social distancing”, and watch for symptoms of the virus.
Goal is to slow the spread of the virus so the healthcare system is not overwhelmed.

Discussion regarding populations at risk in Hancock. Johnson Nursing home mentioned.
Quin-Town is now only serving their meals to-go for consumption off-site when ordered in advance.

Discussion regarding Fire Dept. readiness.

Roads – grading and sweeping need to be scheduled.

Discussion regarding if the Town Offices should remain open. Town Clerk to see what other towns are doing and make take appropriate action.
Town Clerks office in need of additional and more frequent cleaning due to coronavirus. Jody Troumbley to do this cleaning.

Dan Perera to review letter Rochester sent to its residents and draft a letter for Hancock residents for the Board to review.

Jacques Veilleux to contact Roy Hadden to check status of rabies clinic.

Catherine Shenkman to be contacted for input.

6. Old Business N/A

7. Executive Session: None

8. Adjournment: 7:56pm

++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting – SPECIAL MEETING
Wednesday March 11, 2020 / Hancock Town Office / 7PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Review emergency procedures for the town regarding the coronavirus.
Update Hancock Continuity of Operations Plan

6. Old Business

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday March 3, 2020 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Dan Perera, Jack Ross

3. Minutes of the last meeting: Minutes from 2-18-20 Approved
.
4. Public Comment: None

5. New Business
Reorganization Monica Collins – Chairperson
Dan Perera – Clerk
Approved

Appointments:
E-911 Coordinator John Ross
Civil Defense Jim Leno
Emergency Management Jacques Veilleux
Energy Coordinator Scott Gillette
Fence Viewers Garrett Troumbley
John Ross
Dan Perera
Fire Warden Jon Deering
Health Officer Shelley Twitchell
Deputy Health Officers Dan Perera
John Ross
` Monica Collins
Inspector of wood, shingles & lumber
Tom Patterson
Planning Commission Forrest Patterson
Samantha Sheehan
Scott Gillette
TRORP Commissioner Monica Collins
ECFiber Representative Stacey Peters
Scott Gillette
Animal Control Officer VACANT
Septic/Sewer Officer Richard Andrews
Solid Waste Recycle Mgr. VACANT
Stagecoach Board Mbr. Wendell Thurston
Town Service Member VACANT
Tree Warden Garrett Troumbley
WRVA Rep. John Ross
Weigher of Coal John Ross
Approved
6. Old Business
Contract with VT Integrated Architects for Town Hall accessibility upgrades (Grant project) Approved and signed.

Board approved the sending of a letter to the Forest Service to determine if they are interested in taking over the upper portion of the Texas Falls Rd. that lies in Nation Forest land. Dan Perera to draft letter for Board review.

Request for a bike race to come through Town on June 27, 2020 on Rts 100 and 125. Approve and signed.

New Restrictions for Oversized Vehicles – reviewed and Approved.

7. Executive Session: None

8. Adjournment: 6:44pm

++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday March 3, 2020 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Reorganization of the Board

Appointments

6. Old Business

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting – Special Meeting
Draft Minutes
Thursday January 30, 2020 / Hancock Town Office / 6:45pm

1. Call to Order: 6:45pm

2. Introductions: Monica Collins, Jack Ross, Dan Perera, Janet Jesso

3. Minutes of the last meeting: Tabled
.
4. Public Comment: None

5. New Business
Motion to approve and sign the written resolution correcting the typographical error present in last year’s Town Report. Board having previously acknowledge and corrected the typographical error in a verbal vote in 2019. Approved and signed.

Motion to accept the FY 20-21 proposed budget in the amount of $378,323 and to approve and sign the Warning for Town Meeting on Tuesday March 3, 2020. Approved and signed.

6. Old Business: None

7. Executive Session: None

8. Adjournment: 6:56pm

+++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting – Special Meeting
Thursday January 30, 2020 / Hancock Town Office / 6:45PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Review and approve Warning for Town Meeting day.

6. Old Business

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday January 21, 2020 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jamie Morin (Delinquent Tax Collector/DTC), Jack Ross, Dan Perera, Monic Collins

3. Minutes of the last meeting: Minutes from 1-7-20 Approved
.
4. Public Comment: None

5. New Business
Delinquent Taxes
The Board apologized to Jamie Morin, Delinquent Tax Collector, for previous comments saying she ignored requests to come to a Select Board Meeting. The email requesting her presence was sent to an incorrect address and was never received by the Delinquent Tax collector. She was not aware of this direct request for her to come to a Select Board Meeting.
Discussion with Jamie Morin, Delinquent Tax Collector (DTC) – The Board authorizes the DTC to contact and use the services of the Town Attorney to determine the appropriate process for selling 3 properties at tax sale that have not had bids equal to the amount of back taxes owed. The Board invited the DTC to keep the Board informed of the process so that it could lend input, reviews, or approvals as needed without unnecessarily interfering in her duties. In general, the Board agreed it would be in the best interest of the Town to get these properties back onto the Town Tax Roles as soon as possible.
Budget Committee – to meet Tues. Jan. 28 and Wed. Jan. 29. Jack Ross to warn meetings and request necessary financial reports.

Warning for Town Meeting – Discussion. Monica to draft Meeting Warning to be approved by the Select Board.

Select Board Report for Town Meeting – Monica to draft. Report to include discussions regarding the granting the upper portion of the Texas Falls Rd to the Forest Service. The Board is only in the research stage of this process and any decisions will have to made by the Town via public hearings and meetings.

Two Rivers-Ottauquechee Regional Commission – in the process of setting up a regional energy commission to include various surrounding towns.

ABLE Waste Management – New contract. $3 per 13 gal. bag. $6 per 33 gal. bag. Compost bags the same price and MUST be purchased from ABLE. Monthly fee to be paid by Town = $750.
Contract Approved.

6. Old Business
Pond above Buttles Rd. – Department of Environmental Conservation, River Management Engineer, Jaron Borg to look into the issue of water run-off from this pond.

Motion to sign orders. Approved.

7. Executive Session: None

8. Adjournment: 6:57pm

++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday January 21, 2020 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Town Meeting – Select Board letter & Warning
Budget Committee

Delinquent Tax – property sales/etc.

Survey of Town properties

Roads

6. Old Business

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday January 7, 2020 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Monica Collins, Jack Ross, Dan Perera, Jim Leno

3. Minutes of the last meeting: Minutes from 12-17-19 and 12-30-19 Approved

4. Public Comment:
Jim Leno asked about delinquent property taxes and unsold property. Board advised that VLTC was contacted and has advised the Board that the Delinquent Tax Collectors should get Board approval to use the Town Attorney to proceed with the sale of delinquent properties. The Delinquent Tax Collector has not responded to requests to come to a Board meeting to discuss and get approval to use the Town Attorney.

5. New Business
E911 has contacted the Town regarding assignment of numbers to houses on Piper Brook Rd. Jack Ross to contact homeowners.

Certificate of Highway Mileage – discussion. There are 8.16 miles of Town roads in Hancock.

Notice of Intent to Operate a Water System – discussion. Dan Perera to fill in renewal form and consult with Harvey’s or the State as needed.

Renewal of Leased land for Town Sand Pile – reviewed. Approved.

Discussion of 2019 Equalization Study – discussion – Listers to complete form.

6. Old Business
ADA Access Grant – proposal for reimbursement grant for Town Offices being developed.

Town Meeting – Budget meetings need to be scheduled.

Roads:
Pond above Buttles Rd – water run-off is overwhelming Town Road culvert. State permit for pond to be reviewed to see how pond run-off was intended to flow.

Discussion of plowing Town Office. Roads are plowed first then parking lots.

Motion to sign orders – Approved

7. Executive Session: None

8. Adjournment: 6:53pm

++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday January 7, 2020 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Roads

ADA Access Grant

Town Meeting

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday December 17, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Dan Perera, Jack Ross, Jim Leno, Steve
Smyrychynski

3. Minutes of the last meeting: Minutes from 12-3-19 Approved
.
4. Public Comment: Steve Smyrychynski discussed need for additional ditch work
on Blair Hill.

5. New Business
Motion to approve work estimate from Vermont Integrated Architecture for planning, pre-design, and schematic design for access improvements to the Town Offices. Cost $5403. Approved.

6. Old Business
David Smith hired to shovel Town properties. Dan Perera had been shoveling while a permanent hire was found.

Roads:
A two year old pond above Buttles Rd. is putting off more water than the associated culvert can handle. Road is at risk of being washed out. Board to contact the State. Emergency repairs requested. Approved.

Repair work complete on ditches at top of Blair Hill.

Trees are leaning over Blair Hill Rd and there are dead tress on Killooleet Rd. Motion to hire Fred Waite Jr. for tree removal. Approved.

Tucker Brook ditching prospectus is being developed.

Discussion regarding required liability requirements for town contractors.

Spring paving – Jim Leno to develop a prospectus so that a contractor can be hired well in advance of spring.

Grading. Board proposed a three year grading contract for spring and fall grading. Road Commissioner agrees. Jim Leno to develop a prospectus.

Motion to approve $68 per person training fee for Jack Ross, Jim Leno, and Monica Collins to attend Town Meeting training session.

Discussion regarding property rented by town for sand storage for an annual fee of $1850.

Motion to sign orders. Approved

7. Executive Session: None

8. Adjournment: 7:30pm

+++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday December 17, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Shoveling
Road and Grants

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++

Hancock Select Board Meeting – Special Meeting
Draft Minutes
Tuesday November 26, 2019 / Hancock Town Office / 7pm

1. Call to Order: 7pm

2. Introductions: Jake Twitchell, Monica Collins, Dan Perera

3. Minutes of the last meeting: Tabled

4. Public Comment: None

5. New Business
Motion to appoint Eva Jesso as Town Auditor.
Board recognizes that Eva Jesso has not done any previous work on 2018-19 financial statements and has not been Town Treasurer or Assistant Treasurer during the 2018-19 fiscal year. Board further acknowledges that Eva Jesso shall recuse herself from auditing the Hancock Free Public Library financial information. Approved.

Motion to hire Becky Klein as an outside consultant to assist the auditors and in the preparation of year-end financial statements for the Town Report. Such work not to exceed $2000. Approved.
6. Old Business: Tabled

7. Executive Session: None

8. Adjournment: 7:08

++++++++++++++++++++++++++++++

Hancock Select Board Meeting – Special Meeting
Draft Minutes – Revised
Tuesday November 26, 2019 / Hancock Town Office / 7pm

1. Call to Order: 7pm

2. Introductions: Jake Twitchell, Monica Collins, Dan Perera

3. Minutes of the last meeting: Minutes of the last regular Select Board meeting will
be reviewed and approved and the next regular Select Board Meeting

4. Public Comment: None

5. New Business
Motion to appoint Eva Jesso as Town Auditor.
Board recognizes that Eva Jesso has not done any previous work on 2018-19 financial statements and has not been Town Treasurer or Assistant Treasurer during the 2018-19 fiscal year. Board further acknowledges that Eva Jesso shall recuse herself from auditing the Hancock Free Public Library financial information. Approved.

Motion to hire Becky Klein as an outside consultant to assist the auditors and in the preparation of year-end financial statements for the Town Report. Such work not to exceed $2000. Approved.
6. Old Business: Tabled

7. Executive Session: None

8. Adjournment: 7:08

+++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting – Special Meeting
Tuesday November 26, 2019 / Hancock Town Office / 7PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Appoint Auditor

Hire Becky Klein as an outside consultant to assist in the preparation of financial information for the Town Report

6. Old Business

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday November 19, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jake Twitchell, Jim Leno, Dan Perera, Monica Collins, Jack Ross

3. Minutes of the last meeting: Revised Minutes from 11-5-19 Approved
.
4. Public Comment: None

5. New Business
Discussion regarding hiring outside consultant or auditing firm to assist Town Auditors.
Currently, there is only one Auditor available as one resigned and the other is not available.
There is a need to appoint another Auditor.
Monica Collins to call Town Clerk to discuss options.

Liquor license renewal for Waybury Inn liquor service at Middlebury Snow Bowl. Approved.

Resignation letter from Roger Comes reviewed and accepted.
6. Old Business
Nathan Hawley, CPA has been contacted and a proposal has been requested for providing accounting services to the Town.

Flags – need replacing. To be purchased from hardware store in Rochester.

Cemetery Fence – landowner to be contacted.

Town Surveyor – Board awaiting report.

Pond water run-off – tabled.

Roads
Silver St. to be measured. Town portion is .09 miles.
Tucker Brook Rd. Discussion regarding ditch work and flow of water down to Rt125. State to be contacted to inspect culvert under Rt125 after comments from a landowner received by the Board.
Shampeny Hill culvert discussion. Project is eligible for Structures Grant.
Discussion regarding the sequence of roads to be plowed during snow storms.

Motion to sign orders. Approved.

7. Executive Session: Entered into at 6:50pm. Exit at 6:57pm Personnel matter discussed. No action taken.

8. Adjournment: 6:59pm

++++++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday November 19, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Town Auditing / Town Report Preparation

6. Old Business
Outside Auditor

Flags

Cemetery Fence Maintenance

Town Surveyor

Pond run off

Roads:
Tucker Brook ditch and water run off across Rt125
Shampeny Hill

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes – Revised 11-12-19
Tuesday November 5, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jake Twitchell, Jim Leno, Roger Comes, Charles Smith, Jack Ross, Monica Collins, Dan Perera, Janet Jesso

3. Minutes of the last meeting: Minutes from 10-22-19 Approved
.
4. Public Comment: None

5. New Business
Vermont Better Roads Grant Program – reviewed. Tabled for next meeting.

Jack Ross to be contact for Hancock residents with winter roads / snow plowing issues. Contact number is 802-767-9157

6. Old Business
Winter Roads contract signed. Charles Smith to submit proof of liability and worker’s comp. insurance to Town Clerk’s Office.

Cemetery fence maintenance – Homeowner has agreed to trim hedges in the spring. Board to contact homeowner to confirm timing and cost of trimming.

Discussion regarding outside auditor report – Only the Treasurer is permitted to make changes to the accounting software. Suggested changes must be submitted in writing to be approved by the Treasurer. Any unresolved issues shall be brought to the Select Board for consideration.
Suggestion made that the Town Auditors be replace by and independent outside auditing firm as the auditing process has increasingly become more complex. Dan Perera to call CPA firm Pace & Hawley LLC to request a proposal.
Motion to approve $201 fee for Town Clerk to take the Fundamentals of Government Accounting course. Approved.
Town Auditors to begin audit process.

ACA Grant – architects to present a proposal in a few weeks.

Surveyor – Board will receive a bill and estimate for remaining work.

Blair Hill pothole – repaired.
Sand Pile – now complete.
Tucker Brook ditch – Jim Leno to put together a prospectus for grand work.

Shampeny Hill Rd – culvert in need of replacement. Jim to see what grants may apply. Structures grant to be looked into.
Urgent ditch work needed on Killooleet Rd and Buttles Rd. Jim to arrange for work to be done.

Board requested that Road Commissioner line up a paving contractor for work in the spring. Paving needed at bottom of Blair Hill, Tucker Brook Rd, and Texas Falls Rd.

Discussion regarding a 2 year old pond on private land that is overloading existing road ditches. State to be consulted.

Discussion regarding bulldozing done by a resident on Silver St and if it involves a Town Road.

Board had invited the Delinquent Tax Collector to this and other meetings, however this person has not attended any of these meetings. The Board and Town Attorneys should be consulted with regard to delinquent tax property sales. Monica Collins to once again contact Delinquent Tax Collector.

Motion to sign orders. Approved.

7. Executive Session:

8. Adjournment:

+++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday November 5, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Vermont Better Roads Grant Program

6. Old Business
Outside auditor – report
Auditors- start date

Fence maintenance at cemetery

ACA Access Grant

Surveyor

Winter Roads
Pothole repairs
Sand Pile
Shampeny Hill Grant
Tucker Brook ditch

Delinquent taxes – Tax sale properties-procedures

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++

Hancock Select Board Special Meeting
Draft Minutes
Tuesday October 22, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jim Leno, Jack Ross, Monica Collins, Dan Perera

3. Minutes of the last meeting: Tabled
.
4. Public Comment: None

5. New Business None

6. Old Business
Bids for sand reviewed.
Chaplain Construction $22.18/yd. Start in one week.
North East Logging & Firewood $24.70/yd. Start immediately.
Case Street Redi-Mix $19.70/yd. 2 weeks to start.
Conant Excavation 24.80/yd. Job completed by 12/1/19.

Champlain Construction awarded contract for 1000 yards of sand at 22.18/yd. Approved.

Pothole work – contractor originally hired to do this work has not performed and no repairs have been made. Board agreed that it is too late in the season to secure a paving contractor for these repairs. Board agreed with suggestion from Road Commissioner to tear up pavement at bottom of Blair Hill and dig down to allow for a thick layer of Stay-Mat to be applied and compacted. This will provide a stable fix to get through winter. Paving contractor to be hired in the spring to fix this and other pothole repairs.

Charles Smith to be contacted to request that he come in to sign Winter Roads Contract at next Board meeting on Tuesday Nov. 5, 2019.

7. Executive Session: N/A

8. Adjournment: 6:31pm

++++++++++++++++++++++
AGENDA

Hancock Select Board Special Meeting
Tuesday October 22, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Public Comment

4. New Business
Review quotes and vote on a contractor to do sand pile work

Review Quotes and vote on whether or not to authorize pothole patch at the bottom of Blair Hill
5. Adjournment

 
++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday October 15, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Roger Comes, Jake Twitchell, Jim Leno, Jack Ross, Monica Collins, Winona Walker

3. Minutes of the last meeting: No action.
.
4. Public Comment: None

5. New Business
Letter from Delinquent Tax Collector asking what to do with unsold properties from delinquent tax sale. Board to review State statutes and check with VLTC and advise.

6. Old Business
Report from outside auditor – Board to review. Copies made and distributed to interested parties. Tabled to next meeting.

Road Work:
Contractor has not completed delivery of sand per contract with the Town.
Same contractor has not done pothole repairs as agreed.
Board moved to cancel sand contract and pothole repair agreement. Contractor to be informed via phone call immediately after this meeting that they are cancelling these contracts. Approved.
Board requested Road Commissioner to seek alternate supplier for sand and pothole repair services. Estimates to be reviewed by the Board at a special meeting if needed.

Roger Comes appointed Town Auditor.

Letter from Addison County Community Trust informing the Board that a sign is required at the Mountain View Apartments on Rt125 regarding equal housing.

Road Grant – Shampeny Hill ditch work still being evaluated.

Surveyor has completed initial review.
Property owner adjacent to Town Cemetery has been contacted. Letter from this property owner reviewed.

Property owner on the north side of the Town Hall has been contacted. Boundary markers being confirmed.

Property owner near Town gravel pit has been contacted.
Surveyor to present full written report to the Board when ready.

Motion to sign orders. Approved.

7. Executive Session: N/A

8. Adjournment: 7:16

 
++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday October 15, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Outside Auditor’s report
Road work schedule
Open Auditor position
Open Lister position

6. Old Business
Road Grants – hillside

7. Executive Session

8. Adjournment

 
+++++++++++++++++++

Hancock Select Board Special Meeting
Draft Minutes
Thursday October 10, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jim Leno, Forrest Patterson, Jack Ross, Monica Collins, Winona Walker, Dan Perera

3. Minutes of the last meeting: N/A
.
4. Public Comment:
Winona Walker asked if Town has delinquent tax policy. Board directed her to State statutes and the Delinquent Tax Collector.

5. New Business N/A

6. Old Business
Town Road Grading: Estimates reviewed by Board.
Beattie Earthworks – Grader $92/hr.
Kingsbury Construction – Grading $4000, Leave Blowing $750
Fall Road Grading awarded to Kingsbury Construction. Approved.

Rolling contract awarded to Kingsbury Construction at $125/hr. Board requests that rolling be limited to hills only. Approved.

Discussion regarding Town going to a 3 year grading contract. No action taken.

Discussion regarding option of hiring one contractor for all road work. No action taken.

7. Executive Session: N/A

8. Adjournment:6:26

 
+++++++++++++++++++++++++++++++++++++++++
 
Warning
Special Select Board Meeting
Thursday, October 10, 2019, 6:00 pm
Hancock Town Clerk’s Office
 
Agenda:
1. Introductions
2. Public Comment
3. To finalize plans for Fall road grading
4. Adjourn

+++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday October 1, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Jim Leno, Ken Troumbley, Jake Twitchell, Jack Ross, Monica Collins, Dan Perera, Roger Comes, Rose Juliano, Elsie Carden, Steve Kopyscinski

3. Minutes of the last meeting: Minutes from 9-17-19 Approved
.
4. Public Comment:
Richard Andrews stated that Town mowing will be done once more in October which is being done for no charge beyond the scope of the mowing contract. The Board thanked Mr. Andrews for this work.

Mr. Kopyscinski inquired about work at bottom of Blair Hill Rd. Jim Leno responded that contractor should be concluding work this Saturday.

Else Carden submitted letter of resignation from her Town Auditor position.

5. New Business
Class action suit against opioid manufacturers by states reviewed. Board not going to opt out of inclusion in this law suit.

6. Old Business
Survey of Town Office septic system complete. Septic tank pumped. Report to Town due shortly and will allow for ADA access grant work to proceed.

Discussion with Auditors regarding outside review of Town financial processes.

Survey of Town properties – no report yet.

Sand delivery – Jim Leno says contractor claims he will be finished on Saturday.

Road Grading:
Review of Procurement Policy and discussion of how it applies to all Town employees and elected officials and includes all purchases of any kind.
Board reaffirmed that all purchases and contracts with outside contractors have to come before the Select Board per Town Policies.
Discussion regarding the dollar amounts in the Procurement Policy. Board asked for input regarding dollar amounts in the Procurement Policy to verify if they are still appropriate given inflation and other variables.
Discussion of previous work done by outside contractors.
Discussion regarding the process of hiring of a grading contractor for Fall grading.

Previous request by Road Commissioner to purchase chloride – Approved.

Motion to sign orders. Approved.

7. Executive Session:
Entered Executive Session at 6:53 to discuss an employee issue.
Exited Executive Session at 7:20. No action taken.

8. Adjournment: 7:26

++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday October 1, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Town Office ADA access grant– septic survey

Survey of Town property boundaries

Sand delivery

Road Grading

Road Projects – grants

Procurement Policy

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++

Hancock Select Board Special Meeting
Draft Minutes
Thursday September 19, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Dan Perera, Monica Collins

3. Minutes of the last meeting: N/A

4. Public Comment: None

5. New Business
Town Road and Bridge Standards – Signed and Approved.
6. Old Business
Motion to sign Orders – Approved

7. Executive Session: N/A

8. Adjournment: 6:06pm

+++++++++++++++++++++++++

AGENDA
Hancock Select Board Special Meeting
Thursday September 19, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
State of Vermont Roads and Bridges Standards – vote to approve

6. Old Business

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday September 17, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jake Twitchell, Richard Andrews, Jim Leno, Monica Collins, Jack Ross, Dan Perera

3. Minutes of the last meeting: Minutes from 9-3-19 Approved
.
4. Public Comment: Review of letter regarding posting of meeting agendas.

5. New Business
Board to see if website can be updated to be accessed by various Town Board and the Town Clerk.

Marge Ross submitted letter of resignation from her Lister position. Letter dated 9-16-19.

The Stagecoach submitted a request to put a bus stop sign at the Town Hall. Monica Collins to discuss details with them.

6. Old Business
Monica Collins met with a surveyor to discuss Town property boundaries at the cemetery, Taylor Meadows, and the Town Hall. Surveyor to review deeds and previously completed surveys so as to generate a summary report for the Board.

ADA access improvements to the Town Offices/Library – Monica to contact a septic pumping company so as to determine the location of the sewer lines so that engineering can proceed.

Board reviewed proposal and estimate from professional auditor, Pace and Hawley. Estimate is for a review of procedures and the corresponding use of Town accounting software. Review to ensure new software and related procedures meet best practices. Final report will include procedures for going forward as well as a set of procedures for the Town auditors. The purpose of this review and any future services form Pace and Hawley is to significantly reduce the time, cost, and complexity of internal auditing and year-end financial reporting. This work is not a formal audit or a formal review, it is rather a customized review specific to Hancock Town procedures. Estimate for between $900 and $1500 – Approved.

Discussion of delinquent tax situation.

Roads:
Grant for Shampeny Hill Rd – scope of project being altered before progressing.

Dead End sign for Silver St being procured.

Culvert work on Shampeny Hill Rd nearly complete.

Asphalt patch work nearly complete.

Roadside mowing starting soon.

Delivery of purchased sand is past due. Not all sand has been delivered by contracted time. Board asked Road Commissioner to advise contractor to finish up contract immediately.

Silver St grading – Jim Leno to call resident on that road to discuss need for grading.

Motion to sign Orders – Approved

7. Executive Session:

8. Adjournment: 7:09pm

+++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday September 17, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Update – Road project grand deadlines

Update – Dead End sign on Silver Street.
Update – Meeting with surveyor to discuss Town property boundary issues at cemetery, Taylor Meadow, and Town Hall.

Update – Meeting with engineer to discuss Town Hall ADA access improvements.

Update – grading services for Silver Street.

Update – Board to contact Delinquent Tax Collector to discuss back taxes.

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday September 3, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:03pm

2. Introductions: Jim Leno, Dan Perera, Monica Collins

3. Minutes of the last meeting: Minutes from 8-20-19 Approved as amended.

4. Public Comment: None

5. New Business
Road project grand deadlines – Jim Leno to contact Jessica Richter at Two Rivers

Resident requesting “Dead End” sign on Silver Street. Board Approved and advised Jim Leno to install sign.
6. Old Business
Monica Collins to meet with surveyor to discuss Town property boundary issues at cemetery, Taylor Meadow, and Town Hall.

Monica Collins to meet with engineer to discuss Town Hall ADA access improvements.

Road Commissioner advised:
Road work on Shampeny Hill progressing.
Weight limit signs for Texas Falls bridge completed – to be mounted soon.

Road Commissioner seeking grading services for Silver Street.

Board to contact Delinquent Tax Collector to discuss back taxes.

Motion to sign orders – Approved

7. Executive Session: None

8. Adjournment: 7:04pm

++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday September 3, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Grant deadlines for road projects

Hiring outside auditor

6. Old Business

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday July 16, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Chris Mattrick, Jake Twitchell, Jack Ross, Richard Andrews, Jim Leno, Monica Collins, Janet Jesso, Dan Perera

3. Minutes of the last meeting: Minutes from July 2, 2019 approved.
.
4. Public Comment:
Discussion regarding landscaping / trimming maintenance for Town Green. Board to contact Hancock Town Pride regarding tree trimming and the group managing the memorial regarding maintenance needed for the benches by the memorial.

Discussion regarding trimming of bushes to allow for painting of wooden fence at the cemetery. Board to contact land owner and review Town land boundaries in that area.

5. New Business
Chris Mattrick from the US Forest Service addressed the Board regarding the soon to be completed logging operations above Texas Falls and upcoming repairs to FR100 off of Fassett Hill Rd.
Further discussion regarding the possibility of transferring ownership of the Texas Falls Road, above the last private property, to the Forest Service. Both the Board and the Forest service are open to further discussion of this matter. Board to inform the Town voters at the Special Meeting on July 17 and begin research into the process of transfer of the upper part of the Texas Falls Rd to the Forest Service.

Board passed a motion requiring all Town Officials (be they elected, appointed, or volunteers) to acknowledge and sign the Hancock Conflict of Interest Policy. This action was specifically taken to guarantee transparency and openness by ensuring that all town or village business “will be conducted in such a way that no public officer of the municipality will gain a personal or financial advantage from his or her work for the municipality,” thereby helping to preserve people’s trust in their government. Finder’s Fees, and payments of any kind to Town officials for any Town related business or contracts are not allowed per the Conflict of Interest Policy.

Motion to set the tax rates. Approved.
Tax rates:
Education Non-homestead 1.5756
Education Homestead 1.6123
Municipal Rate .6273

Special Weight Permit Holders sign language approved. Signs to be placed at each of the two bridges on the Texas Falls Rd.
Further discussion regarding bridges.

6. Old Business
Discussion regarding property boundaries in Taylor Meadow. Board to consult with Town attorney and send letter to landowner thought to be blocking right of way.

Motion to adopt the 2019 Town Road and Bridge Standards. Approved.

Discussion regarding upcoming road maintenance.

Motion to sign orders. Approved.

7. Executive Session: N/A

8. Adjournment: 8:07pm

++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday July 16, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Tax rate

Conflict of Interest Policy review

Chris Mattrick from the USFS – Texas Falls Rd

Warning for permit holders

6. Old Business

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday June 4, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Ken Troumbley, Jim Leno, Monica Collins, Jack Ross, Dan Perera, Ken Beattie, Mike Delorme

3. Minutes of the last meeting: Minutes from 5-21-19 Approved
.
4. Public Comment:
Discussion about sand purchasing. Board to solicit bids

Discussion about Taylor Meadow property boundaries

Discussion about bottom of Blair Hill Rd and other paving needs

Bettis Rd to be graded and new gravel added when contractor is available

Discussion about speeding vehicles on Churchville Rd. Board to contact Sheriff’s Dept. Board to look into changing speed limit.

Discussion about full documentation of road work to include pictures before and after

5. New Business
100 on 100 Race on Saturday, August 17, 2019. Approved

Ash tree inventory – Garrett Troumbley to gather information for Board

Board to contact CVOil regarding hot water and furnace issues at Town Hall

6. Old Business
ADA Grant for $31,400 approved for improvements to the access ramps and stairs for the Town Offices. Board to meet with USDA and an architect to proceed.

Warning for Special Town Meeting on Wednesday July 17 at 6pm at Town Hall approved and signed. Meeting to determine what the voters will do with the proceeds from the sale of the Old Town Clerk’s office.

Property boundaries / Gravel Pile – tabled

Repairs to Blair Hill Rd – discussed above

Jim Leno appointed Road Commissioner

Motion to sign orders. Approved

7. Executive Session: None

8. Adjournment: 7:34pm

++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday June 4, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
100 on 100 Relay race on Saturday, August 17th

Inventory of Ash trees
Hot water and furnace service at Town Hall

6. Old Business
ADA Access Grant

Property boundaries / Gravel pile

Warning for Special Town Meeting on July 17, 2019

Repairs to bottom of Blair Hill Rd.

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday May 21, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Dick Robson, Linda Anderson, Ken Troumbley, Meg Brown, Jack Ross, Moncia Collins, Steve Smyrychynski, Dan Perera

3. Minutes of the last meeting: Minutes from 5-7-19 Approved
.
4. Public Comment:
Liquor license for Heart of Hancock approved.

Motion to allow Hancock Town Pride to install a sign on the Town Green. Approved.

Discussion regarding improvements to the recreation facilities on Town property.

Resident requesting repairs to the bottom of Blair Hill Rd. where it meets Route 100. This will require a paving company.

Ken Troumbley resigns as Road Commissioner

Discussion regarding repairs to Buttles Road.

5. New Business
Special Town Meeting date set for July 17, 2019. Meeting to determine use of proceeds from sale of Old Town Clerk’s office.

6. Old Business
ADA Access Grant – awaiting notification – tabled

Property boundaries / Gravel pile – tabled

Town attorney fees reviewed

Catering liquor license approved for Two Bothers Tavern event at Middlebury Snow Bowl

Motion to sign orders. Approved

7. Executive Session: None

8. Adjournment: 6:58pm

++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday May 7, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Jack Ross, Dan Perera, Cathy O’Rourke

3. Minutes of the last meeting: Minutes from 4-16-19 Approved
.
4. Public Comment:
Discussion regarding building on property on Rt125.

Dan Perera discussed his Incident Command System training.

5. New Business
Discussion regarding the Planning Commission. Motion to make the Planning Commission the Review Board for Inundation Hazard Area permit. Approved

Discussion of failed cell service equipment. Board not interested in pursuing the operation of a cell phone network.

Discussion of resiliency site. No action taken.

Board received resignation letter from Town Constable.

6. Old Business
Property ownership / gravel pile – tabled.

ADA access grant for Town Offices – waiting for response – tabled.

Discussion regarding use of proceeds from old Town Clerk office.

Motion to sign orders. Approved.

7. Executive Session: None

8. Adjournment: 7pm

++++++++++++++++++++

AGENDA
HANCOCK SELECT BOARD MEETING
TUESDAY MAY 7, 2019 / HANCOCK TOWN OFFICE / 6PM

1. CALL TO ORDER

2. INTRODUCTIONS

3. MINUTES OF THE LAST MEETING

4. PUBLIC COMMENT

5. NEW BUSINESS
DESIGNATE THE PLANNING COMMISSION AS THE REVIEW BOARD FOR THE INUNDATION HAZARD AREA PERMITS

MICROCELL SERVICE

RESILIENCY SITE OPTIONS
6. OLD BUSINESS
PROPERTY OWNERSHIP / ACCESS TO GRAVEL PILE

ADA GRANT – TOWN OFFICE BUILDING

SPECIAL TOWN MEETING MAY 14, 2019

7. EXECUTIVE SESSION

8. ADJOURNMENT

++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday April 16, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Ken Troumbley, Jacques Veilleux, Monica Collins, Jack Ross, Dan Perera, Kevin Hewitt, Thomas Haynes

3. Minutes of the last meeting: Minutes from 4-2-19 approved
.
4. Public Comment:
Discussion about suitability of Hancock Fire House as an emergency shelter and need for potable water.
Discussion about generators for the Town Hall and Town Office in order to have water at the Town Hall during an emergency.
Dan Perera to get quote for standby water treatment at the Fire House.

Discussion about need to get sweeping done at Town Hall parking lot before April 30.

Discussion about target shooting near gravel pit. Board to determine if sand pit is on Town property.

Discussion about traffic and speeding vehicles using road to gravel pit and swimming hole. Board to determine if Town owns this road.

5. New Business N/A

6. Old Business
Lister need to determine if everything they need is off of old computers before they are recycled.

Motion to approve and sign the Resolution to correct a typographical error in the Town Report For The Fiscal Year Ending June 30, 2018. Approved and signed.
Money received for renovations on the Town Hall in the amount of approximately $40,000 to be put into the Town Building Maintenance Capital Fund.

ADA Grant intended for bathroom upgrades at the Town Offices but not spent is being reviewed by the Federal Government to see if it can be used instead to fund repairs to ADA access to the Town Offices.

Discussion regarding Special Town Meeting on May 14, 2019.

Dan Perera to call about repairing broken window on north side of Town Offices.

Motion to approve liquor licenses for JD’s and Hubbard’s. Approved and signed.

Motion to renew trash and recycling contract with A.B.L.E, Inc. Approved.

Motion to sign orders. Approved.

7. Executive Session: N/A

8. Adjournment: 7:22pm

++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday April 16, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Fire House as an emergency shelter

6. Old Business
Virgin Ave – dog barking at night / shooting across Town property

Old computers at Town Offices

Hancock Select Board Resolution to correct typographical error in Article 6 of the Town Report

Grant proceeds for Town Hall repairs

ADA grant

Special Town Meeting – May 14, 2019

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday April 2, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Jack Ross, Dan Perera, Richard Andrews, Steve Smyrychynski, Sheriff Peter Newton, Sargent Brent Newton

3. Minutes of the last meeting: Minutes from 3/19/19 Approved
.
4. Public Comment:
Sheriff introduction. There will be an ongoing effort to get commercial vehicles to register for municipal road permits.

Ricky Andrews – looking for copy of mowing contract. Discussion regarding clean up before sweeping of roads.

Question about available funding for repairs to Blair Hill. Evaluations still need to be done by the state.

5. New Business
Citizen spoke to Jack Ross regarding target shooting at the gravel pit.

Citizen spoke to Jack Ross regarding dogs barking at night on Virgin Ave.

Citizen spoke to Dan Perera regarding road traffic on Virgin Ave.

Board to try to contact people on Virgin Ave regarding dog barking and shooting across Town property.

Shoveling was not done at Town Hall when Quintown was using the building. Discussion.

Old computers used by the Listers – Listers need to determine if they are still needed and then they should be recycled.

6. Old Business
In order to correct language on the Warning from Town Meeting the Board created the following Resolution to be warned for the next Select Board Meeting:
HANCOCK SELECT BOARD RESOLUTION: Correction of Typographical Error in Article 6 of the Town Report.
Whereas, the Hancock Select Board recognizes the typographical error it made in Article 6 of the 2019 Town Report noting “FY 2017-2018”.
Whereas, this Article should have instead read as follows: “Shall the voters authorize the Select Board to apply the remaining balance in the General Fund of FY 18-19 to reduce the next fiscal year’s amount to be raised by taxes.”
Whereas, this error occurred as a result of oversight, inadvertence or mistake on the part of the Select Board.
Resolved, with the correction of this Article as stated above, the Select Board herby validates the actions taken at the Town Meeting on March 5, 2019 in accordance with 17 V.S.A § 2662.
This resolution to be adopted at the next Select Board Meeting on April 16, 2019.

External lights on Town Hall have been repaired.

Warning for a Special Town Meeting on May 14, 2019 at 6:15pm immediately following the School Board Meeting to let the voters determine how to use the proceeds from the sale of the Old Town Clerk office. Approved.

Discussion regarding $5000 in a Town checking account that represent unspent funds from a flood loan. Motion to close account and put all proceeds towards the Town’s outstanding flood loan. Approved.

Discussion regarding $40,000 received for construction costs done at the Town Hall. Tabled.

Discussion regarding emergency shelters. Board will ask that representatives from the Hancock Fire Department join us at our next meeting.

Discussion regarding ADA grant in the amount of $31,000 available for improving access at the Town Offices. Board to seek additional information.

Motion to renew the Town’s contract with the Addison County Humane Society for a fee of $450 per year. Approved.

Motion to sign Orders – Approved.

7. Executive Session:

8. Adjournment 7:30pm

++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
April 2, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment
Addison County Sheriff introduction

5. New Business
Dead End sign for Virgin Ave
Leash ordinance

Snow shoveling

6. Old Business
Special Town Meeting for proceeds from sale of old Town Clerk’s office

Lights on Town Hall

Meeting minutes from Town Meeting – corrected

Town property boundaries

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday March 19, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Richard Andrews, Monica Collins, Jack Ross, Dan Perera

3. Minutes of the last meeting: Minutes from March 5, 2019 Approved

4. Public Comment:
Ricky Andrews requested signed copy of mowing contract.

5. New Business
Garrett Troumbley appointed Fence Viewer.

Letter to be written to resident who called Town Clerk’s Office but did not leave phone number.

Proceeds from sale of Old Town Clerk’s office received. Proceeds to be put into sub account and held until Town decides what to do with funds.
Board to warn a Special Meeting on May 14 to have Town vote on use of proceeds. Warning to be prepared for approval at next meeting.

Motion to sign resolution that to reappoint Scott Gillette and Stacey Peters to the ECFiber Board. Approved.

Discussion regarding the use of an outside auditor to preform auditing functions starting July 1, 2019.

Joe Shaw granted permission to start town property sweeping and clean up when snow melts.

6. Old Business
Discussion regarding property boundaries of Town properties.

Motion to sign orders. Approved.

7. Executive Session: N/A

8. Adjournment: 6:37pm

++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
March 19, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Reappoint Scott Gillette and Stacey Peters to the ECFiber Governing Board – sign form

Locate previous Winter Roads Contract and Mowing Contract for files.
Outside audit

6. Old Business
Sale of Old Town Clerk building / Use of proceeds and Special Meeting discussion.

Town Hall property boundaries

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday February 19, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Monica Collins, Jack Ross, Dan Perera

3. Minutes of the last meeting: Minutes from Feb. 5, 2019 approved.
.
4. Public Comment:
There will be a meeting on March 10 to discuss naming the new park.

Civil Board of Authority Meeting set for Tuesday, March 12, 2019. Meeting is to review and purge voter list.

5. New Business
Dates were added to previously signed policies.

Discussion regarding the creation of a stipend for the Road Commissioner. The time required for this position has increased as State and Federal requirements and grant applications have increased. Motion to create a $1500 stipend for the Road Commissioner position starting on July 1, 2019. Approved.

6. Old Business
Discussion regarding proposed uses for proceeds from the sale of the Old Town Clerk’s office. Suggestions to be considered by the voters at Town Meeting include funding the Capital Fund for building maintenance and funding the purchase of a generator for the Town Offices.

Discussion regarding the Texas Falls bridge. Inspection has been done. Bridge is now on a 24 month inspection cycle.

7. Executive Session: None

8. Adjournment: 6:38pm

++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday February 5, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Monica Collins, Dan Perera, Jack Ross, Ken Troumbley

3. Minutes of the last meeting: Minutes from 1/15/19 Approved
.
4. Public Comment:
Monica Collins to contact AOT to arrange to have Texas Falls bridge at Rt100 inspected.

Discussion of upcoming Board of Civil Authority meeting to review voter rolls. Date of meeting to be warned for Tuesday, Feb. 12 at 6pm at the Town Office Building.

5. New Business
Signed previously approved Select Board Policies – Conflict of Interest and Procurement Policies.

Discussion about proceeds from sale of Old Town Clerk’s office. A previous suggestion that the voters of Hancock consider the funds for a new generator for the Town Hall may no longer be the best use these funds. Even with a generator, the Town Hall would be without running water in the event of a power failure.

Request for a bike race to pass through the Town of Hancock on June 29 – Approved.

6. Old Business
Motion to sign orders – Approved

7. Executive Session: N/A

8. Adjournment: 6:53

+++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday February 5, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Signatures required on previously approved Select Board Policies
Discussion about proceeds from sale of Old Town Clerk building.

6. Old Business

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday January 15, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:05pm

2. Introductions: Jack Ross, Dan Perera, Janet Jesso, Ken Troumbley, Monica Collins (by phone)

3. Minutes of the last meeting: Minutes from Jan.8 – Approved
.
4. Public Comment:
Brush has been removed from bottom Tucker Brook Rd.

5. New Business
Discussion of future FEMA funding for disasters.

Discussion of Warning for Town Meeting in March.

6. Old Business
Motion to sign orders – Approved.

7. Executive Session: N/A

8. Adjournment: 6:25pm

++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday January 15, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Public Assistance Management Cost Selection

6. Old Business

7. Executive Session

8. Adjournment

++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday January 8, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:02pm

2. Introductions: Sheryl Harvey, Jim Leno, Jack Ross, Janet Jesso, Monica Collins, Dan Perera

3. Minutes of the last meeting: Minutes from Dec. 18 Approved
.
4. Public Comment: Representative from Harvey’s discussed water testing procedures for the coming year.

5. New Business:
Request from Middlebury College to allow the serving of alcohol at Middlebury Snow Bowl from 5/1/19 to 4/30/20 – Approved

6. Old Business:
Winter Roads Contract – awarded to Charles Smith – two votes for and one against.

Discussion of budget for 19-20 Fiscal Year.

7. Executive Session: N/A

8. Adjournment: 6:57

+++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday January 8, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Winter Roads Contract

Sale of Old Town Clerk building

Budget Committee

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday December 18, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jim Leno, Richard Andrews, Mourice “June” Eaton, Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Ken Troumbley

3. Minutes of the last meeting: Minutes from Dec. 4 – Approved. Revised Minutes
from Nov. 20 – Approved.

4. Public Comment: Representative from Fire Dept. stated that an emergency procedure needs to be in place for roads to be sanded in cases when emergency vehicles can not access town roads due to ice. The plowing companies are to be contacted to see if they will do emergency sanding for a fee. If plowing company can not or will not do this, the Fire Dept. will make arrangements with the Town of Rochester for this service.

5. New Business
Budget Committee first meeting to be Jan. 7, 2019 second meeting to be determined as either Jan. 10 or 14, 2019.

Snow Storm Damage – no action

Planning Commission – Update to town plan needs additional time. Contract extended to May 31, 2019.

Professional audit – tabled.

6. Old Business
Mowing bids opened for 3 year contract.
Discussion verifying that the annual term is May 1 through October 15 for total of 5.5 months
Ricky Andrews – bid $4,200/year
Mike Lathrop – bid $4,320/year
John Gorton – bid $5,000/year
Mark Mckinstry – bid $810/month ($4,455/year)

Ricky Andrews verified that his bid included mowing through
October 15 of each year. Ricky Andrews awarded contract for 3 years.

Plowing bids opened for 3 year contract.
Charles Smith – bid $76/hr 1st year / $78/hr 2nd year / $80/year 3rd year.

Mike Avery – bid $77/hr 1st year / $77.25/hr 2nd year / $77.50/hr 3rd year.

Discussion regarding previous issues when one contractor plows for two or more towns. Board postponed decision. Board to contact Town of Granville for references and contact Mike Avery to discuss availability of adequate resources to plow Hancock if other towns are also being plowed by same company.

Dishwasher – being installed by Dale White.

Level Stove in Town Hall – Dan to check on this.

Vent for Vault in Town Offices – Harvey’s to modify vent.

Motion to sign orders – Approved.

7. Executive Session: N/A

8. Adjournment: 6:59pm

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AGENDA
Hancock Select Board Meeting
Tuesday Dec. 18, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Budget Committee
Snow storm damage

Planning Commission update

Professional Audit

6. Old Business
Mowing Contract bid opening

Plowing Contract bid opening

Dishwasher installed

Level stove

Vent for vault

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday December 4, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Storm damage

Professional Audit

6. Old Business
Sale of old Town Clerk office

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday November 20, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Ken Troumbley, Steve Smyrychynski

3. Minutes of the last meeting: Minutes from 11/6/18 approved.

4. Public Comment:
Discussion about potholes at bottom of Blair Hill. Discussion about road work on Blair Hill. Road Commissioner to call State of VT and bring gravel for temporary repair.

Discussion about cars parked in Town right of way to gravel pile and need for appropriate signage. Jack Ross to install signs.

5. New Business
Liquor license for service at Middlebury Snow Bowl approved.

6. Old Business
Mowing contract – Prospectus for three year contract reviewed and approved.

Old Town Clerk Office – request from buyer is being reviewed by Town attorney.

Dishwasher for Town Hall – Board approved purchase of new dishwasher for $3,295 plus the cost of installation.

Furnace Vent for Town Hall – letter to be sent to abutting property owner requesting access.

Discussion of sand pile.

Plowing contract – Prospectus for 3 year contract reviewed and approved.

Motion to sign orders – Approved.

7. Executive Session: None

8. Adjournment: 6:59pm

++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday November 20, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Sale of old Town Clerk office

Mowing contract

Dishwasher for Town Hall

Town Office vent for furnace

Discussion of possible purchase of land where Town sand is kept.

Snow plowing Contract

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday November 6, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Patty Harvey, Jack Ross, Monica Collins, Dan Perera, Jennifer Edmonds, Ken Troumbley

3. Minutes of the last meeting: Minutes from October 18 approved.

4. Public Comment:
Discussion of road work needed on Blair Hill. Road Commissioner to inspect and advise Board if needed.

5. New Business
Mowing contract / prospectus to be prepared for approval at next meeting.

Discussion of Buttles Rd. grant. Town will need to budget for Town portion not covered by grant.

Discussion of grant for Hazard Mitigation Plan.

Dishwasher for Town Hall – discussion tabled.

Town Office vent for furnace – Dan to see if vent can be extended to avoid snow coverage.

Discussion of possible purchase of land where Town sand is kept.

Snow plowing prospectus to be prepared for next meeting.

Dan informed Board of travel plans during the last week in June. In the event that Janet Jesso is Hancock Town Clerk, all year end matters will have to be completed before June 27.

Motion to sign orders – approved.

6. Old Business
Board accepted an offer of $15,500 for Old Town Clerk Office. Contract to be signed and warned.
Jack Ross to verify that water is off and drained from building.

New electric range installed at Town Hall.

7. Executive Session: None

8. Adjournment: 6:45pm

++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
November 3, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Grant for Buttles Road per the Road Erosion Inventory

Grant for Local Hazard Mitigation Plan

Mowing Contract

Dishwasher for Town Hall

Snow shoveling

Town Office vent

Old Town Clerks Office

Lang rent

Snow plowing budget

2019 July 31year end advance notice

6. Old Business
Electric range in Town Hall

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

PLEASE NOTE: The regularly scheduled Hancock Select Board Meeting for Oct. 16 has been cancelled.

+++++++++++++++++++++++++++++

Hancock Select Board Special Meeting
Draft Minutes
Tuesday October 9, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Jack Ross, Dan Perera, Moncia Collins (via telephone)

3. Minutes of the last meeting: N/A

4. Public Comment: None

5. New Business: Discussion regarding offer on old Town Clerk Office. Counter offer discussed.

6. Old Business: N/A

7. Executive Session: N/A

8. Adjournment: 6:21

+++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday October 2, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:02pm

2. Introductions: Ricky Andrews, Jack Ross, Monica Collins, Janet Jesso, Ken Troumbley, Dan Perera

3. Minutes of the last meeting: Minutes from 9/18/18 Approved

4. Public Comment: Discussion about mowing.

5. New Business
Discussion about Hancock being involved in a lawsuit involving a road in Rochester.

Discussion about Town web site.
6. Old Business
Sale of old Town Clerk office – offer needs review. Contract with real estate agent needs to be executed.

ECFiber requesting permission to bury fiber cables – discussion. Monica Collins to talk to ECFiber.

Town Roads – discussion about current inventory, location of storage container, purchasing decisions, Blair Hill.

Town Wages – discussion.

Local Hazard Mitigation Plan – discussion.

Approved motion to sign orders.

7. Executive Session: N/A

8. Adjournment: 7:01pm

+++++++++++++++++++++++++++++

AGENDA – SPECIAL MEETING

Hancock Special Select Board Meeting
Tuesday, October 9, 6PM to 6:30PM at the Town Offices
Agenda:
1. Call to Order
2. Discussion regarding offer on former Town Offices building and next steps.
3. Adjourn

++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday October 2, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Sale of Old Town Clerk Office

Road Maintenance

Town employee compensation rates

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday September 18, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Ken Troumbley, Janet Jesso, Monica Collins, Jack Ross, Dan Perera, Hal Walton, Roberta Jacques

3. Minutes of the last meeting: Minutes from 9/4/18 approved.

4. Public Comment:
Resident discussed water run-off and ice issues on Blair Hill road. Road Commissioner to inspect. Further discussion regarding available grants for funding road work. Meeting to be set up with an engineer and VTrans to discuss options for Blair Hill Rd.

Board discussed updates done to Town website. www.hancockvt.org
5. New Business
Better Roads Grant application due Oct. 26 – Discussion

Municipal Planning Grant – Cost of updating Municipal Plan is $3480. $3164 grant application. Local funding will be 10% ($316). Board approved applying for the Municipal Planning Grant.

Town compensation rates and mileage reimbursement – Discussion of hiring one entity to do all town work. Discussion of labor rates. Discussion of combining resources with surrounding towns. Board to give further consideration to Town labor rates.
Capital Budgeting – Tabled

Review of VLCT Draft Municipal Policy – Discussion

Year 3 Enhanced Energy Planning – Discussion

Selling of old Town Clerk Office – Discussion. Board approved listing property with a real estate agent at a price of $20,000.

Taylor Meadow boundaries – Discussion

Land between Town Hall Bldg and Lawrence Hayes property – Discussion. Board to contact land surveyor for letter clarifying property boundaries.

Crab apple branches that were taken away from Town Green – Board to inform all stakeholders that yard waste can not be disposed of on Town property.

6. Old Business
Fall Grading – Discussion. Ken Beattie to do Fall grading.

Traffic at Rts 100&125 – Discussion. Sherriff informed of complaints regarding speeding and dangerous driving in Town.

Electric Range for Town Hall – Board approved the purchase of a new range from Steiger Supply in Rutland for $5,189 plus cost of electrical hook up. Town portion of purchase price to be $689 plus cost of electrician. Approved.

Board approved signing warrants.

7. Executive Session: None

8. Adjournment: 8pm

+++++++++++++++++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday September 18, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Municipal Planning Grant – Resolution

Town compensation rates and mileage reimbursement.
Capital Budgeting

Review of VLCT Draft Municipal Policy

Year 3 Enhanced Energy Planning

Selling of old Town Clerk Office

Taylor Meadow boundaries

Land between Town Hall Bldg and Lawrence Hayes property

Crab apple branches that were taken away

6. Old Business
. Traffic at intersection of Rt125&100

Electric range for Town Hall – review quotes

Road repairs and maintenance – grading, etc.

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Planning Commission

Meeting Warning

September 19, 2018, 6:30 pm at the Hancock Town Clerk’s Office

Agenda:

1.    Review and work on updates to Hancock Town Plan

Respectfully submitted,

Monica Collins,

Planning Commission Chair

+++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday September 4, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Marge Ross, Ken Troumbley, Linda Anderson, Jamie Stone

3. Minutes of the last meeting: Minutes from Aug. 21 approved.

4. Public Comment
Discussion about Road Commissioner position.

Discussion about Rec. Committee procedures for depositing funds and submitting a budget. Rec. Committee spending not to exceed funds raised. Rec. Committee meetings are the first Wednesday of the month at 6pm at the Hancock Fire Station.

Discussion of roads, grading, and upcoming water run-off requirements. Two Rivers representative to assist Road Commissioner in determining maintenance and repair needs to meet State mandated requirements.

5. New Business
Discussion of complaints about traffic at the intersects of Rt 125 & 100. Public concern about speeding, illegal passing, etc.
The Board is encouraging residents to write the Board with their concerns so that it can present specific concerns to VTrans.

The old Town library building has been painted and the Board approved to pay $600 towards the total cost of $1000. The remaining portions of the bill were paid by Hancock Town Pride and the Hancock Historical Society.

6. Old Business
Board approved the adoption of the Conflict of Interest Policy.
“The purpose of this policy is to ensure that the business of this municipality will be conducted in such a way that no public officer of the municipality will gain a personal or financial advantage from his or her work for the municipality and so that the public trust in its officers will be preserved. It is also the intent of this policy to ensure that all decisions made by public officers are based on the best interests of the municipality.”

“This policy applies to all individuals elected or statutorily-appointed to perform executive, administrative, legislative, or quasi-judicial functions of the Town of Hancock.”

Discussion about purchasing a new electric range for the Town Hall. More quotes to be obtained.

Discussion about Town maintenance and compensation for this type of work.

Discussion about Hobart sanitizer in use at the Town Hall.

Board moved to sign orders.

7. Executive Session: None

8. Adjournment: 7:22pm

++++++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday August 21, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:04pm

2. Introductions: Jack Ross, Monica Collins, Marg Ross, Dan Perera, Richard Andrews, Jim Leno.

3. Minutes of the last meeting: Aug. 7 Minutes Approved

4. Public Comment
Board confirmed that excess sand at Town sand pile can be removed.

Discussion regarding recording of Board Minutes and record keeping. Further discussion of a public place to post Town notices. Board requested volunteers to make a proposal for this display. Board further encourages all to review VLTC’s postings on open meeting procedures and rules.

Ricky Andrews discussed mowing and the crab apple trees that have grown to impede mowing around these trees.

5. New Business
Rec. Committee requested permission to have a supervised slip-and-slide at upcoming event on Town Green. Board approved.

Monica to attend “Town Fair” educational seminar put on by VLCT.

6. Old Business
Road Commissioner – Ken Troumbley nominated for position. Discussion. Ricky suggested that the position is different now due to all the extra time and computer skills needed to maintain compliance with State requirements, grants, and environmental issues. Further suggestion was made that the position may need to be a compensated position given the extra time needed for these requirements. Vote: 2 yes, one no. Ken Troumbley appointed Road Commissioner.

Review of Conflict of Interest Policy. Board to vote at next meeting.

Sale of old Town Clerk’s office. Process for sale of building to be researched.

Dan to call again for quote on new range for Town Hall.
Board moved to sign orders.

7. Executive Session

8. Adjournment: 7:11pm

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