Hancock Select Board Minutes and Warnings

Hancock Select Board Meeting
Draft Minutes
Tuesday February 5, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Monica Collins, Dan Perera, Jack Ross, Ken Troumbley

3. Minutes of the last meeting: Minutes from 1/15/19 Approved
.
4. Public Comment:
Monica Collins to contact AOT to arrange to have Texas Falls bridge at Rt100 inspected.

Discussion of upcoming Board of Civil Authority meeting to review voter rolls. Date of meeting to be warned for Tuesday, Feb. 12 at 6pm at the Town Office Building.

5. New Business
Signed previously approved Select Board Policies – Conflict of Interest and Procurement Policies.

Discussion about proceeds from sale of Old Town Clerk’s office. A previous suggestion that the voters of Hancock consider the funds for a new generator for the Town Hall may no longer be the best use these funds. Even with a generator, the Town Hall would be without running water in the event of a power failure.

Request for a bike race to pass through the Town of Hancock on June 29 – Approved.

6. Old Business
Motion to sign orders – Approved

7. Executive Session: N/A

8. Adjournment: 6:53

+++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday February 5, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Signatures required on previously approved Select Board Policies
Discussion about proceeds from sale of Old Town Clerk building.

6. Old Business

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday January 15, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:05pm

2. Introductions: Jack Ross, Dan Perera, Janet Jesso, Ken Troumbley, Monica Collins (by phone)

3. Minutes of the last meeting: Minutes from Jan.8 – Approved
.
4. Public Comment:
Brush has been removed from bottom Tucker Brook Rd.

5. New Business
Discussion of future FEMA funding for disasters.

Discussion of Warning for Town Meeting in March.

6. Old Business
Motion to sign orders – Approved.

7. Executive Session: N/A

8. Adjournment: 6:25pm

++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday January 15, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Public Assistance Management Cost Selection

6. Old Business

7. Executive Session

8. Adjournment

++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday January 8, 2019 / Hancock Town Office / 6pm

1. Call to Order: 6:02pm

2. Introductions: Sheryl Harvey, Jim Leno, Jack Ross, Janet Jesso, Monica Collins, Dan Perera

3. Minutes of the last meeting: Minutes from Dec. 18 Approved
.
4. Public Comment: Representative from Harvey’s discussed water testing procedures for the coming year.

5. New Business:
Request from Middlebury College to allow the serving of alcohol at Middlebury Snow Bowl from 5/1/19 to 4/30/20 – Approved

6. Old Business:
Winter Roads Contract – awarded to Charles Smith – two votes for and one against.

Discussion of budget for 19-20 Fiscal Year.

7. Executive Session: N/A

8. Adjournment: 6:57

+++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday January 8, 2019 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Winter Roads Contract

Sale of Old Town Clerk building

Budget Committee

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday December 18, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Jim Leno, Richard Andrews, Mourice “June” Eaton, Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Ken Troumbley

3. Minutes of the last meeting: Minutes from Dec. 4 – Approved. Revised Minutes
from Nov. 20 – Approved.

4. Public Comment: Representative from Fire Dept. stated that an emergency procedure needs to be in place for roads to be sanded in cases when emergency vehicles can not access town roads due to ice. The plowing companies are to be contacted to see if they will do emergency sanding for a fee. If plowing company can not or will not do this, the Fire Dept. will make arrangements with the Town of Rochester for this service.

5. New Business
Budget Committee first meeting to be Jan. 7, 2019 second meeting to be determined as either Jan. 10 or 14, 2019.

Snow Storm Damage – no action

Planning Commission – Update to town plan needs additional time. Contract extended to May 31, 2019.

Professional audit – tabled.

6. Old Business
Mowing bids opened for 3 year contract.
Discussion verifying that the annual term is May 1 through October 15 for total of 5.5 months
Ricky Andrews – bid $4,200/year
Mike Lathrop – bid $4,320/year
John Gorton – bid $5,000/year
Mark Mckinstry – bid $810/month ($4,455/year)

Ricky Andrews verified that his bid included mowing through
October 15 of each year. Ricky Andrews awarded contract for 3 years.

Plowing bids opened for 3 year contract.
Charles Smith – bid $76/hr 1st year / $78/hr 2nd year / $80/year 3rd year.

Mike Avery – bid $77/hr 1st year / $77.25/hr 2nd year / $77.50/hr 3rd year.

Discussion regarding previous issues when one contractor plows for two or more towns. Board postponed decision. Board to contact Town of Granville for references and contact Mike Avery to discuss availability of adequate resources to plow Hancock if other towns are also being plowed by same company.

Dishwasher – being installed by Dale White.

Level Stove in Town Hall – Dan to check on this.

Vent for Vault in Town Offices – Harvey’s to modify vent.

Motion to sign orders – Approved.

7. Executive Session: N/A

8. Adjournment: 6:59pm

+++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday Dec. 18, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Budget Committee
Snow storm damage

Planning Commission update

Professional Audit

6. Old Business
Mowing Contract bid opening

Plowing Contract bid opening

Dishwasher installed

Level stove

Vent for vault

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday December 4, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Storm damage

Professional Audit

6. Old Business
Sale of old Town Clerk office

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday November 20, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Ken Troumbley, Steve Smyrychynski

3. Minutes of the last meeting: Minutes from 11/6/18 approved.

4. Public Comment:
Discussion about potholes at bottom of Blair Hill. Discussion about road work on Blair Hill. Road Commissioner to call State of VT and bring gravel for temporary repair.

Discussion about cars parked in Town right of way to gravel pile and need for appropriate signage. Jack Ross to install signs.

5. New Business
Liquor license for service at Middlebury Snow Bowl approved.

6. Old Business
Mowing contract – Prospectus for three year contract reviewed and approved.

Old Town Clerk Office – request from buyer is being reviewed by Town attorney.

Dishwasher for Town Hall – Board approved purchase of new dishwasher for $3,295 plus the cost of installation.

Furnace Vent for Town Hall – letter to be sent to abutting property owner requesting access.

Discussion of sand pile.

Plowing contract – Prospectus for 3 year contract reviewed and approved.

Motion to sign orders – Approved.

7. Executive Session: None

8. Adjournment: 6:59pm

++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday November 20, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Sale of old Town Clerk office

Mowing contract

Dishwasher for Town Hall

Town Office vent for furnace

Discussion of possible purchase of land where Town sand is kept.

Snow plowing Contract

7. Executive Session

8. Adjournment

++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday November 6, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Richard Andrews, Patty Harvey, Jack Ross, Monica Collins, Dan Perera, Jennifer Edmonds, Ken Troumbley

3. Minutes of the last meeting: Minutes from October 18 approved.

4. Public Comment:
Discussion of road work needed on Blair Hill. Road Commissioner to inspect and advise Board if needed.

5. New Business
Mowing contract / prospectus to be prepared for approval at next meeting.

Discussion of Buttles Rd. grant. Town will need to budget for Town portion not covered by grant.

Discussion of grant for Hazard Mitigation Plan.

Dishwasher for Town Hall – discussion tabled.

Town Office vent for furnace – Dan to see if vent can be extended to avoid snow coverage.

Discussion of possible purchase of land where Town sand is kept.

Snow plowing prospectus to be prepared for next meeting.

Dan informed Board of travel plans during the last week in June. In the event that Janet Jesso is Hancock Town Clerk, all year end matters will have to be completed before June 27.

Motion to sign orders – approved.

6. Old Business
Board accepted an offer of $15,500 for Old Town Clerk Office. Contract to be signed and warned.
Jack Ross to verify that water is off and drained from building.

New electric range installed at Town Hall.

7. Executive Session: None

8. Adjournment: 6:45pm

++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
November 3, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Grant for Buttles Road per the Road Erosion Inventory

Grant for Local Hazard Mitigation Plan

Mowing Contract

Dishwasher for Town Hall

Snow shoveling

Town Office vent

Old Town Clerks Office

Lang rent

Snow plowing budget

2019 July 31year end advance notice

6. Old Business
Electric range in Town Hall

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++

PLEASE NOTE: The regularly scheduled Hancock Select Board Meeting for Oct. 16 has been cancelled.

+++++++++++++++++++++++++++++

Hancock Select Board Special Meeting
Draft Minutes
Tuesday October 9, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:01pm

2. Introductions: Jack Ross, Dan Perera, Moncia Collins (via telephone)

3. Minutes of the last meeting: N/A

4. Public Comment: None

5. New Business: Discussion regarding offer on old Town Clerk Office. Counter offer discussed.

6. Old Business: N/A

7. Executive Session: N/A

8. Adjournment: 6:21

+++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday October 2, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:02pm

2. Introductions: Ricky Andrews, Jack Ross, Monica Collins, Janet Jesso, Ken Troumbley, Dan Perera

3. Minutes of the last meeting: Minutes from 9/18/18 Approved

4. Public Comment: Discussion about mowing.

5. New Business
Discussion about Hancock being involved in a lawsuit involving a road in Rochester.

Discussion about Town web site.
6. Old Business
Sale of old Town Clerk office – offer needs review. Contract with real estate agent needs to be executed.

ECFiber requesting permission to bury fiber cables – discussion. Monica Collins to talk to ECFiber.

Town Roads – discussion about current inventory, location of storage container, purchasing decisions, Blair Hill.

Town Wages – discussion.

Local Hazard Mitigation Plan – discussion.

Approved motion to sign orders.

7. Executive Session: N/A

8. Adjournment: 7:01pm

+++++++++++++++++++++++++++++

AGENDA – SPECIAL MEETING

Hancock Special Select Board Meeting
Tuesday, October 9, 6PM to 6:30PM at the Town Offices
Agenda:
1. Call to Order
2. Discussion regarding offer on former Town Offices building and next steps.
3. Adjourn

++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday October 2, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business

6. Old Business
Sale of Old Town Clerk Office

Road Maintenance

Town employee compensation rates

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday September 18, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Ken Troumbley, Janet Jesso, Monica Collins, Jack Ross, Dan Perera, Hal Walton, Roberta Jacques

3. Minutes of the last meeting: Minutes from 9/4/18 approved.

4. Public Comment:
Resident discussed water run-off and ice issues on Blair Hill road. Road Commissioner to inspect. Further discussion regarding available grants for funding road work. Meeting to be set up with an engineer and VTrans to discuss options for Blair Hill Rd.

Board discussed updates done to Town website. www.hancockvt.org
5. New Business
Better Roads Grant application due Oct. 26 – Discussion

Municipal Planning Grant – Cost of updating Municipal Plan is $3480. $3164 grant application. Local funding will be 10% ($316). Board approved applying for the Municipal Planning Grant.

Town compensation rates and mileage reimbursement – Discussion of hiring one entity to do all town work. Discussion of labor rates. Discussion of combining resources with surrounding towns. Board to give further consideration to Town labor rates.
Capital Budgeting – Tabled

Review of VLCT Draft Municipal Policy – Discussion

Year 3 Enhanced Energy Planning – Discussion

Selling of old Town Clerk Office – Discussion. Board approved listing property with a real estate agent at a price of $20,000.

Taylor Meadow boundaries – Discussion

Land between Town Hall Bldg and Lawrence Hayes property – Discussion. Board to contact land surveyor for letter clarifying property boundaries.

Crab apple branches that were taken away from Town Green – Board to inform all stakeholders that yard waste can not be disposed of on Town property.

6. Old Business
Fall Grading – Discussion. Ken Beattie to do Fall grading.

Traffic at Rts 100&125 – Discussion. Sherriff informed of complaints regarding speeding and dangerous driving in Town.

Electric Range for Town Hall – Board approved the purchase of a new range from Steiger Supply in Rutland for $5,189 plus cost of electrical hook up. Town portion of purchase price to be $689 plus cost of electrician. Approved.

Board approved signing warrants.

7. Executive Session: None

8. Adjournment: 8pm

+++++++++++++++++++++++++++++++++++++++++++++++++++

AGENDA
Hancock Select Board Meeting
Tuesday September 18, 2018 / Hancock Town Office / 6PM

1. Call to Order

2. Introductions

3. Minutes of the last meeting

4. Public Comment

5. New Business
Municipal Planning Grant – Resolution

Town compensation rates and mileage reimbursement.
Capital Budgeting

Review of VLCT Draft Municipal Policy

Year 3 Enhanced Energy Planning

Selling of old Town Clerk Office

Taylor Meadow boundaries

Land between Town Hall Bldg and Lawrence Hayes property

Crab apple branches that were taken away

6. Old Business
. Traffic at intersection of Rt125&100

Electric range for Town Hall – review quotes

Road repairs and maintenance – grading, etc.

7. Executive Session

8. Adjournment

+++++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Planning Commission

Meeting Warning

September 19, 2018, 6:30 pm at the Hancock Town Clerk’s Office

Agenda:

1.    Review and work on updates to Hancock Town Plan

Respectfully submitted,

Monica Collins,

Planning Commission Chair

+++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday September 4, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6pm

2. Introductions: Monica Collins, Jack Ross, Janet Jesso, Dan Perera, Marge Ross, Ken Troumbley, Linda Anderson, Jamie Stone

3. Minutes of the last meeting: Minutes from Aug. 21 approved.

4. Public Comment
Discussion about Road Commissioner position.

Discussion about Rec. Committee procedures for depositing funds and submitting a budget. Rec. Committee spending not to exceed funds raised. Rec. Committee meetings are the first Wednesday of the month at 6pm at the Hancock Fire Station.

Discussion of roads, grading, and upcoming water run-off requirements. Two Rivers representative to assist Road Commissioner in determining maintenance and repair needs to meet State mandated requirements.

5. New Business
Discussion of complaints about traffic at the intersects of Rt 125 & 100. Public concern about speeding, illegal passing, etc.
The Board is encouraging residents to write the Board with their concerns so that it can present specific concerns to VTrans.

The old Town library building has been painted and the Board approved to pay $600 towards the total cost of $1000. The remaining portions of the bill were paid by Hancock Town Pride and the Hancock Historical Society.

6. Old Business
Board approved the adoption of the Conflict of Interest Policy.
“The purpose of this policy is to ensure that the business of this municipality will be conducted in such a way that no public officer of the municipality will gain a personal or financial advantage from his or her work for the municipality and so that the public trust in its officers will be preserved. It is also the intent of this policy to ensure that all decisions made by public officers are based on the best interests of the municipality.”

“This policy applies to all individuals elected or statutorily-appointed to perform executive, administrative, legislative, or quasi-judicial functions of the Town of Hancock.”

Discussion about purchasing a new electric range for the Town Hall. More quotes to be obtained.

Discussion about Town maintenance and compensation for this type of work.

Discussion about Hobart sanitizer in use at the Town Hall.

Board moved to sign orders.

7. Executive Session: None

8. Adjournment: 7:22pm

++++++++++++++++++++++++++++++++++++++++++++++++++++++

Hancock Select Board Meeting
Draft Minutes
Tuesday August 21, 2018 / Hancock Town Office / 6pm

1. Call to Order: 6:04pm

2. Introductions: Jack Ross, Monica Collins, Marg Ross, Dan Perera, Richard Andrews, Jim Leno.

3. Minutes of the last meeting: Aug. 7 Minutes Approved

4. Public Comment
Board confirmed that excess sand at Town sand pile can be removed.

Discussion regarding recording of Board Minutes and record keeping. Further discussion of a public place to post Town notices. Board requested volunteers to make a proposal for this display. Board further encourages all to review VLTC’s postings on open meeting procedures and rules.

Ricky Andrews discussed mowing and the crab apple trees that have grown to impede mowing around these trees.

5. New Business
Rec. Committee requested permission to have a supervised slip-and-slide at upcoming event on Town Green. Board approved.

Monica to attend “Town Fair” educational seminar put on by VLCT.

6. Old Business
Road Commissioner – Ken Troumbley nominated for position. Discussion. Ricky suggested that the position is different now due to all the extra time and computer skills needed to maintain compliance with State requirements, grants, and environmental issues. Further suggestion was made that the position may need to be a compensated position given the extra time needed for these requirements. Vote: 2 yes, one no. Ken Troumbley appointed Road Commissioner.

Review of Conflict of Interest Policy. Board to vote at next meeting.

Sale of old Town Clerk’s office. Process for sale of building to be researched.

Dan to call again for quote on new range for Town Hall.
Board moved to sign orders.

7. Executive Session

8. Adjournment: 7:11pm

Planning Commission

Click the link below for the current Hancock Town Plan.

HancockTownPlanAdopted11.19.2013

++++++++++++++++++++++++++++++++++++++

Here is a follow-up to our planning commission meeting on Sept. 19.

Present: Kim & Jess from TRORC, Monica, Samantha 

What we did:

  • Acknowledged we may need to do a contract extension at some point, as the contract calls for a December end date which may be unrealistic
  • Received Samantha’s homework from last meeting
  • Kim’s homework didn’t have available data (Dept of Labor website wouldn’t provide for a town this small, and Census data only provides American Community Survey data which has a large enough margin of error that it’s not very meaningful to use)
  • Updated the Housing Chapter (except for Section C – will need to revisit this in the future because the website containing that data is currently under construction)
  • Updated the Community Development Chapter
  • Updated the Utilities and Facilities (U & F) Chapter
  • Skipped the Emergency Services Chapter, as we would like comments from Ken here
  • Updated the Education Chapter (Samantha getting enrollment info, will need to insert that when received)

To do:

Monica checking on how much money the Hancock Library receives yearly from the Town (U & F Chapter)
Kim checking on Solid Waste Implementation Plans (U & F Chapter) as I believe state requirements have changed since last version of the plan
Monica sending Emergency Services chapter to Ken for comments/updates
Samantha getting school enrollment info for Education Chapter

Next meeting:

Review items on the above To Do List
Update the next 4 chapters (Transportation; Current & Future Land Use; Natural Resources; Energy) – these are heavy chapters and we may not make it through all at the next meeting, but will be prepared to in case we do have time. (Kim & Jess doing data updates; PC members providing local knowledge updates.

Next meeting: October 10th at 6:30 PM.

Hancock Recreation Committee Minutes

WARNING
Hancock Recreation Committee Meeting
Sunday December 2, 2018
6:00 pm – 7:30 pm
Hancock Fire Station Meeting Room
Please park behind the building in case the firefighters have to go out on a call.
Meetings of the Hancock Recreation Committee are open to the public. All
community members are invited to attend.
AGENDA:
 Introductions
 Opportunity for Public Comment
 Approval of Minutes from November 4 th Meeting
 Debrief event:
o STEM Day
o Caroling Party
 Review Budget Request for 2019
 Events:
o Finalize plans for Game Night
 Discuss Meeting Schedule for January
Any community members interested in volunteering to participate in special work
groups to assist in organizing projects / events / fundraisers are encouraged to
attend.

++++++++++++++++++++++++++++

Hancock Recreating Committee
Meeting Minutes
Sunday November 4, 2018
Meeting called to Order at 6:00 pm.
Present:
Linda Anderson (Chair), Jamie Stone (Treasurer), Jack Ross (Secretary), Mary Landwehr
(Youth Representative), Katy Landwehr,
Approval of Meeting Minutes:
Meeting Minutes from 10/07/18 were reviewed. Minutes were approved as submitted by
unanimous vote.
Public Comment:
None at this time
Events Debriefing:
 00
o Well attended. Explore working with the Fire Department next year to
combine event with their bi-annual auction
 Ham Dinner:
o Not well attended. If we do this again, we should look at moving it to 5:00
– 7:00.
 Valley Story Hour:
o Schedule the event for early September, soon after the school year starts.
 Trunk or Treat:
o Documented 40 votes – there were a lot of people who didn’t vote.
Estimate 60-80 people participated in the event.
o There was some talk about moving the date to the Sunday afternoon
before Halloween so more people can be involved. Some participants in
the Trunk or Treat Lot indicated that if it was moved, they might not
participate since they felt they’d need to choose between Trunk or Treat or
Halloween.
o The committee saw pros and cons with both options. If the date chosen is
the Sunday afternoon before Halloween this may conflict with a WRVP
Matinee.
o Katy is willing to plant extra pumpkins this year in anticipation of the event.
Budget Proposal:
Our budget proposal is due to the Budget Committee December 3 rd . We propose the
following:
 $300 for End of Summer Bash – bounce house rental & supplies
 $50 for Ham Dinner – food & supplies
 $20 for Trunk or Treat – candy & supplies
 $50 for Spaghetti Dinner – food & supplies
 $100 for Caroling Party – refreshments & supplies

 $50 for Pancake Breakfast – food & supplies
 $25 for Pot Luck Game Night – food & supplies
 $25 for Back to Roots Pot Luck – food & supplies
 $100 for Chicken Pie Murder Mystery supper – food & supplies
 $100 for STEM Activity materials
 $100 for brochures
 $100 for web support
 $100 for postage
 $300 for basketball hoops & backboards
Total Budget request – $1,450. Based on fundraising in 2018, the committee hopes to
raise $950 through fundraising efforts and would like to request support from the town of
$500 to help support committee infrastructure and purchase recreation equipment.
On a related note – the committee is interested in exploring with the Select Board ways
to improve the playground. Dakota will talk to Laura Webber re: where she obtained
chips for her playground for ideas on cost. The committee would like to invest in an
infant / toddler bucket swing seat if approved by the Select Board. We anticipate
approximately $100 that would be taken from funds raised to date. The committee
would like to work with the Select Board to fix up the basketball courts. We’d like to get
new backboards / hoops installed this summer and host pick up basketball games.
Updates:
 November 10, 2018 – Trivia Spaghetti Dinner Night: Linda has the materials
for the team trivia game which will include some kid friendly questions.
Discussed possible prizes for winning team. Settled on requesting gift
certificates for coffee / ice cream cones from Skip Mart. Jamie will look into this.
Upcoming Events:
 STEM Days at the Library:
o STEM Days will begin Saturday December 1 st .
 Caroling Party:
o We will get graham crackers for the gingerbread houses. Katy mentioned that
Mac’s has icing kits that could speed things up.
 Chicken Pot Pie:
o Jack volunteered to make chicken & biscuits.
Next Meeting: The next meeting will be Sunday December 4 th at 6:00pm.
Meeting adjourned 7:30 pm
Respectfully Submitted,
Dakota Stender & Linda Anderson ​
Calendar of Events:
 Saturday November 10, 2018 5:00 – 7:00 Trivia Night Spaghetti Dinner
Fundraiser
 Saturday December 1, 2018 9:30 – 10:30 STEM Day at the Library
 Saturday December 1, 2018 5:00 – 7:00 Christmas Caroling Party
 Saturday January 4, 2019 9:30 – 10:30 STEM Day at the Library
 Saturday February 2, 2018 9:30 – 10:30 STEM Day at the Library
 Saturday February 2, 2019 5:00 – 7:00 Community Game Night
 Saturday March 2, 2019 9:30 – 10:30 STEM Day at the Library
 Saturday April 6, 2019 9:30 – 10:30 STEM Day at the Library
 Sunday April 7, 20199 8:00 – 10:00 Pancake Breakfast Fundraiser
 Saturday May 4, 2019 9:30 – 10:30 STEM Day at the Library
 Saturday May 4, 2019 5:00 – 7:00 Celebrate our Cultural Diversity
Potluck Dinner
 Saturday June 1, 2019 9:30 – 10:30 STEM Day at the Library
 Saturday June 1, 2019 5:00 – 7:00 Murder Mystery Chicken & Biscuit
Dinner Fundraiser

+++++++++++++++++++++++++++++++++

Hancock Recreating Committee
Meeting Minutes
Sunday October 7, 2018

Meeting called to Order at 6:24 pm.

Present:
Linda Anderson (Chair), Jamie Stone (Treasurer), Jack Ross (Secretary), Mary Landwehr (Youth Representative), Katy Landwehr,

Approval of Meeting Minutes:
Meeting Minutes from 09/19/18 were reviewed. Minutes were approved as submitted by unanimous vote.

Public Comment:
None at this time

Events Updates:
• October 21, 2018 – Valley Story Hour: Linda is organizing this event. The event will begin at 2:45 at the Gazebo. Participants will choose the 3 stories they want to hear. Readers will read each story 3 times. We have the following story sites:
o Hubbard’s – Sara Deering
o Library – Margi Rogal
o Town Office – Monica Collins
o Gazebo – Linda Anderson
We’ll serve snacks at the Gazebo following the last story. We have the following donations for snacks:
o Apples – Jamie will get a donation from VTC
o Donuts – Hubbard’s and Marge Ross will each donate a couple dozen donuts
o Cider – Hubbard’s will donate some cider
o Camp Killooleet donated 2 large boxes of granola bars

• October 28, 2018 – Fundraising Opportunity: We have the opportunity to sell refreshments at the October 27th performance of The Singing Master. Committee voted unanimously to sell refreshments.
o Linda will organize donations. Suggestions:
 Brownies
 Chocolate chip cookies
 Rice Crispy Squares
 Cupcakes
 Lemon muffins w/ lemon glaze
 Fruit skewers
o Linda, Carmen & Jack will work at the refreshment table.
o Jack will ask Marge if she is willing to help.

• October 31, 2018 – Trunk or Treat: We have asked Renee for an update. The Rec Committee will have a tent either at the beginning or end of the Spooky Path. We’ll have a table for the Rec Committee and a table for the Library.
o Jack has a tent and 2 tables we can use.
o Linda and Jamie will donate candy for the HRC table.
o Linda will find some decorations for the tent and table.
o Linda and Jamie will work at the HRC table. HRC members are encouraged to dress up.
o Other committee members are encouraged to participate and are encouraged to contact Renee so she has a headcount.

• November 10, 2018 – Trivia Spaghetti Dinner Night: Linda will organize the team trivia game. Volunteers will meet at the Town Hall at 3:00 to set up and begin cooking. Dinner will be served from 5:00 – 6:00 with Trivia to follow from 6:00 – 7:00. Menu:
o Marinara Suace – Jack will bring ingredients & make the sauce
o Alfredo Sauce – Katy will buy a couple jars
o Meatballs – Linda will bring ingredients and make the meatballs
o Spaghetti – Jamie will pick up spaghetti as well as a gluten free option
o Garlic Bread – Katy will request donation from Picarellos
o Green Salad – we will ask for a volunteer
o Dirt Cups for dessert – Jamie will bring ingredients and make them

Next Meeting: The next meeting will be Sunday November 4th at 6:00pm.

Meeting adjourned 7:00 pm

Respectfully Submitted,

Katy Landwehr & Linda Anderson

Calendar of Events:

• Sunday October 21, 2018 3:00 – 4:30 Community Story Hour
• Wednesday October 31, 2018 5:00 – 7:00 Trunk or Treat
• Saturday November 10, 2018 5:00 – 7:00 Trivia Night Spaghetti Dinner
Fundraiser
• Saturday December 1, 2018 9:30 – 10:30 STEM Day at the Library
• Saturday December 1, 2018 5:00 – 7:00 Christmas Caroling Party
• Saturday January 4, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday February 2, 2018 9:30 – 10:30 STEM Day at the Library
• Saturday February 2, 2019 5:00 – 7:00 Community Game Night
• Saturday March 2, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday April 6, 2019 9:30 – 10:30 STEM Day at the Library
• Sunday April 7, 20199 8:00 – 10:00 Pancake Breakfast Fundraiser
• Saturday May 4, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday May 4, 2019 5:00 – 7:00 Celebrate our Cultural Diversity
Potluck Dinner
• Saturday June 1, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday June 1, 2019 5:00 – 7:00 Murder Mystery Chicken & Biscuit
Dinner Fundraiser

+++++++++++++++++++++++++++++

WARNING

Hancock Recreation Committee Meeting
Sunday October 7, 2018
6:00 pm – 7:30 pm
Hancock Fire Station Meeting Room
Please park behind the building in case the firefighters have to go out on a call.

Meetings of the Hancock Recreation Committee are open to the public. All community members are invited to attend.

AGENDA:
• Introductions
• Opportunity for Public Comment
• Approval of Minutes from September 19th Meeting
• Events:
o Finalize Plans for Valley Story Hour – October 21st
o Discuss Fundraiser Opportunity – refreshment sales at the WRVP Production 10/27
o Updates on Trunk or Treat
o Trivia Dinner

Any community members interested in volunteering to participate in special work groups to assist in organizing projects / events / fundraisers are encouraged to attend.

+++++++++++++++++++++++++++++++++++++++++++++

Hancock Recreating Committee
Meeting Minutes
Wednesday September 19, 2018

Meeting called to Order at 6:30 pm.

Present:
Linda Anderson (Chair), Jamie Stone (Treasurer), Dakota Stender (Committee Member), Jack Ross (Secretary), Marge Ross, Carmen Angulo

Approval of Meeting Minutes:
Meeting Minutes from 09/05/18 were reviewed. Minutes were approved with the following edit – we neglected to reflect a vote taken at the 9/5/18 meeting to approve reimbursement to Katy Landwehr for ½ the cost of the ice cream for the End of Summer Bash.

Public Comment:
None at this time

Adjustment to Regular Meeting Schedule:
The Wednesday meetings are proving difficult for most committee members. We discussed several options and determined that Sunday Evenings from 6:00 – 7:30 may work better. Committee voted to move the regular monthly meetings to the first Sunday of the month from 6:00 – 7:30 at the Fire Station. Approved by unanimous vote.

Event Brochure:
The committee reviewed the draft event brochure and agreed to get 300 printed through Spaulding Press – black & white on yellow paper. Brochures will be distributed to local businesses, at events, and committee members will work on disseminating brochures to community members.

Event Follow Up
The Committee met to finalize plans for the Ham Dinner. Volunteers will meet at 1:00 to set up. Any committee members w/ fall decorations are encouraged to bring them. Linda will pick up table covers. The event was advertised in the Herald, Front Porch Forum & Facebook.
The following menu items / supplies are being provided by:
• Ham – donated by Marge & Jack. Denise will donate a 2nd ham.
• Mac & Cheese – Tracy will make a crockpot of mac & cheese. Linda will make a pan of gluten free mac & cheese.
• Baked Beans – Marge will make a crockpot of baked beans, Linda will make a crockpot of vegetarian baked beans
• Coleslaw – Wendy will donate 2 bowls of coleslaw
• Apple Crisp – Jamie will donate 4 pans of apple crisp
• Rolls & Butter – Denise will bring rolls and butter
• Mustard, salt & pepper – Linda will bring
• Coffee & filters – available at the Town Hall (leftover from the church)
• Sugar for coffee, lemonade and bottled water – Jamie
• Cream, tea & ice water, garbage bags, recycling bin, & dish soap – Linda

7:05 pm

Respectfully Submitted,

Jamie Stone & Linda Anderson

Calendar of Events:

• Sunday September 30, 2018 2:00 – 4:00 Harvest Dinner Fundraiser
• Sunday October 21, 2018 3:00 – 4:30 Community Story Hour
• Wednesday October 31, 2018 5:00 – 7:00 Trunk or Treat
• Saturday November 10, 2018 5:00 – 7:00 Trivia Night Spaghetti Dinner
Fundraiser
• Saturday December 1, 2018 9:30 – 10:30 STEM Day at the Library
• Saturday December 1, 2018 5:00 – 7:00 Christmas Caroling Party
• Saturday January 4, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday February 2, 2018 9:30 – 10:30 STEM Day at the Library
• Saturday February 2, 2019 5:00 – 7:00 Community Game Night
• Saturday March 2, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday April 6, 2019 9:30 – 10:30 STEM Day at the Library
• Sunday April 7, 20199 8:00 – 10:00 Pancake Breakfast Fundraiser
• Saturday May 4, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday May 4, 2019 5:00 – 7:00 Celebrate our Cultural Diversity
Potluck Dinner
• Saturday June 1, 2019 9:30 – 10:30 STEM Day at the Library
• Saturday June 1, 2019 5:00 – 7:00 Murder Mystery Chicken & Biscuit
Dinner Fundraiser

+++++++++++++++++++++++++++++++++++

 

Hancock Recreating Committee
Meeting Minutes
Wednesday September 5, 2018

Present:
Linda Anderson, Jamie Stone, Dakota Stender, Mary Landwher, Katy Landwher, Jack Ross, Renee Veilleux,

Approval Of Meeting Minutes:
Meeting Minutes from 07/18/18, 08/01/08, 08/08/18 were approved as submitted.

Public Comment:
Jack Ross commented that the End of Summer Bash had a great turnout and was well organized. Hopefully this will become an annual event.

Katy Landwehr requested that the committee approve reimbursement for ½ the cost of the ice cream from the End of Summer Bash. The committee approved by unanimous vote.

Appointment of New Committee Member to fill Vacancy:
Vacancy for two-year seat – Jack Ross expressed interest in serving. He was voted in as the new Hancock Recreation Committee member to fill out the open two-year term.
Appointment of Secretary to fill Vacancy:
Jack Ross will serve as Secretary.
Update on Financial Structure:
The Rec Committee does not have authority to spend money. All expenditures must be approved by the Select Board. We submit the invoices, w-9s and a check request to them. Once they approve the expenses the Town Treasurer pays the bills. Deposits go to the Town Treasurer to be deposited into the General Fund in a sub-account restricted for the Rec Committee expenses. In December we will submit a budget for the town report to be voted on at Town Meeting. The Town Fiscal Year is July 1 – June 30.

Events / Projects – Budgets / Action Plans / Task Assignment
The Committee agreed to hold the following events (exploring partnerships with other groups like the Library Trustees or Friends of the Library, Hancock Town Pride, other local Rec Committees whenever possible).
• STEM Days at the Library: Librarian is doing some research and Jamie will look into VTC’s program to see if there are any leftover supplies or perhaps volunteers who would like to run an event – Linda will coordinate with the Library groups on these monthly events. (one Saturday morning a month)
• Community Story Hour: Work with volunteers from local businesses, participants choose the 3 stories they want to hear. Gather for snacks at the Gazebo after the event. (Sunday October 21, 2018 from 3:00 – 4:30) Linda will coordinate this event.
• Trunk or Treat: participants decorate the trunks of their cars and park in a central area, kids trick or treat around the circle. Vote on best trunks. Have people park at the green, decorate the path over to the parking lot behind the town hall for trick or treating. Work with library re: their desire to give out books – at the library or a table at the event? (Wednesday October 31, 2018 from 5:00 – 7:00) Renee will coordinate this event.
• Christmas Caroling Party: Start with tree lighting, carol up and down 100, meet back at the town hall for ornaments, gingerbread house building, cookie decorating, cocoa bar, visit from Santa, mitten tree. (Saturday December 1, 2018 tentative from 5:00 – 7:00) Need volunteer to coordinate this event.
• Community Game Night: Bring Your Own Board Game. (Saturday February 2, 2019 from 5:00 – 7:00) need a volunteer to coordinate this event.
• Celebrate our Cultural Diversity Potluck Dinner: Invite community members to bring a dish that represents their cultural heritage. (Saturday May 4, 2019 from 5:00 – 7:00). Linda will coordinate this event.
• Community Garden and Playground projects – we need volunteers to coordinate further exploration into these projects.
Fundraising – Budgets / Action Plans / Task Assignment
The community tabled the ideas for Community Valentine Dance, Community Talent Show and Town Wide Yard Sale and decided to focus on the following fundraiser ideas:

• Harvest Dinner: Ham, baked beans, mac & cheese, coleslaw, rolls & apple crisp (Sunday September 30, 2018 from 2:00 – 4:00) – Linda will coordinate this fundraiser
• Trivia Night Spaghetti Dinner: Spaghetti, alfredo and tomato sauce, meatballs, green salad and garlic bread – following dinner tables form teams and play trivia game. (Saturday November 10, 2018 from 5:00 – 7:00) – Need volunteer to coordinate this fundraiser.
• Pancake Breakfast: (Tentatively held Sunday April 7, 2019 from 8:00 – 10:00) Jack will coordinate this event.
• Murder Mystery Chicken & Biscuit Dinner: Chicken & Biscuits, mashed potatoes, carrots and dessert. Following dinner tables form teams to play Clue or something similar. (Saturday June 1, 2019 from 5:00 – 7:00). Linda will coordinate this event.

Next meeting
Special meeting – Need to schedule short follow up meeting to finalize plans for Harvest dinner. Suggest Wednesday September 19th 6:30 – 7:00. Will confirm.

Regular meeting – October 3, 2018 from 6-7:30pm

Meeting adjourned
7:45 pm

Respectfully Submitted,

Katy Landwher & Linda Anderson

Calendar of Events:

• Saturday September 20, 2018 2:00 – 4:00 Harvest Dinner Fundraiser
• Saturday October 2018 STEM Day at the Library
• Sunday October 21, 2018 3:00 – 4:30 Community Story Hour
• Wednesday October 31, 2018 5:00 – 7:00 Trunk or Treat
• Saturday November 2018 STEM Day at the Library
• Saturday November 10, 2018 5:00 – 7:00 Trivia Night Spaghetti Dinner
Fundraiser
• Saturday December 2018 STEM Day at the Library
• Saturday December 1, 2018 (TBD)5:00 – 7:00 Christmas Caroling Party
• Saturday January 2019 STEM Day at the Library
• Saturday February 2018 STEM Day at the Library
• Saturday February 2, 2019 5:00 – 7:00 Community Game Night
• Saturday March 2019 STEM Day at the Library
• Saturday April 2019 STEM Day at the Library
• Sunday April 7, 20199 8:00 – 10:00 Pancake Breakfast Fundraiser
• Saturday May 2019 STEM Day at the Library
• Saturday May 4, 2019 5:00 – 7:00 Celebrate our Cultural Diversity
Potluck Dinner
• Saturday June 2019 STEM Day at the Library
• Saturday June 1, 2019 5:00 – 7:00 Murder Mystery Chicken & Biscuit
Dinner Fundraiser